Tent Operations Specialist - KSA

ELECTRA; Riyadh; On-site; USD 60,000 - 90,000; Full time

Job summary

A leading company in event planning is looking for a Management Specialist to oversee temporary structures. This role involves resource management, coordination with departments, and cost control to ensure high standards of safety and efficiency. It requires strong leadership and organizational skills, making it suitable for a proactive candidate ready to lead.

Qualifications

• Knowledge of drawings, fabrication, and structural materials.
• Experience in managing temporary structures.

Responsibilities

• Oversee complete temporary structures work activities and resource allocation.
• Coordinate with related departments on work scopes and delivery schedules.
• Monitor project costs and ensure adherence to budgets.

Skills

Leadership abilities

Critical thinking

Problem-solving skills

Planning and organizing skills

Effective communication

People management

Job description

At Electra, we seek talented individuals who share our strategy and values to be the preferred partner for local and international clients planning events within the GCC.

To ensure team members perform their duties in compliance with company policies and procedures, utilizing manpower and resources efficiently in warehouses and on-site to meet standards cost-effectively. Maintain safe and healthy working conditions by adhering to the company's health and safety policies.

Manage teams both in the warehouse and on-site to ensure that structures are prepared and installed to the highest standards, following industry best practices.

Ensure all stocks are maintained appropriately.

Requirements

Management

• Oversee the complete temporary structures work activities of the division, ensuring resource allocation is sufficient and efficient based on project complexity.
• Manage fabrication elements required for projects, including customization through advice or subcontractors.
• Plan, schedule, staff, and coordinate shifts to meet delivery deadlines.
• Develop and implement standard fabrication and erection procedures to optimize efficiency and safety.
• Implement quality control measures and inspections to meet quality objectives.
• Ensure products are prepared following best practices, with quality controlled and inspected at each stage.
• Organize repair and routine maintenance of stock and equipment, maintaining proper records.
• Maintain standard elements in good condition for ready use.
• Manage stock of standard elements, ensuring inventory records are accurate.
• Recommend resources, products, and training to meet future departmental demands.
• Ensure adherence to health and safety procedures.

Coordination

• Coordinate with related departments regarding scope of work and delivery schedules, ensuring smooth transfer to the team.
• Conduct regular meetings with interdepartmental managers to discuss ongoing projects, site build-up, and optimize transport and manpower.

Administrative Follow-up

• Ensure timely submission of departmental requests (purchase, manpower, additional resources).
• Monitor and allocate stocks through stores and warehousing.
• Track outside labor and sourcing, recommending additional suppliers as needed.
• Coordinate with HR and Finance for worker documentation and travel arrangements outside UAE.
• Monitor workers' vacations and follow up with HR.

Cost Control

• Provide project cost estimates and advise on cost-effective solutions.
• Manage project costs within defined budgets.

Technical & Functional Skills

• Knowledge of drawings, fabrication, and structural materials.
• Leadership abilities.
• Critical thinking and problem-solving skills.
• Planning and organizing skills.
• Effective communication skills.
• People management.

Health, Safety & Environment

• Proper use of machinery, tools, transport, and equipment issued by the company.
• Use of personal protective equipment.
• Do not remove safety devices from machinery or installations.
• Perform tasks in compliance with safety and environmental regulations, ensuring a safe working environment.