Tendering Manager-Catering/Food Background

The Tendering Manager is responsible for overseeing the process of preparing and submitting tenders and proposals for Catering and related Service Contracts. This role involves managing the end-to-end tendering process, ensuring that proposals are competitive, compliant, and meet client requirements. The Tendering Manager works to secure new business opportunities and maintain a high success rate in winning tenders.

Essential Duties and Responsibilities:

1. Tender Management:

• Lead and manage the entire tendering process from initial bid invitation to final submission.
• Review tender documentation and requirements, ensuring full understanding and compliance.
• Coordinate with internal departments (e.g., operations, procurement, Business Development, QHSE, Finance, Legal/Contracts) to gather necessary information and prepare tender responses.
• Follow up on post-submission inquiries and clarifications.

2. Proposal Preparation:

• Develop and write compelling and detailed proposals that address client requirements and showcase the company's strengths.
• Ensure that all proposal components, including technical, financial, and compliance sections, are completed accurately and on time.
• Customize proposals based on specific client needs and project specifications.

3. Bid Strategy and Analysis:

• Analyze tender specifications and client needs to develop effective bid strategies and win themes.
• Conduct competitor analysis to understand market positioning and develop competitive pricing strategies.
• Identify and mitigate risks associated with tender submissions.

4. Team Coordination and Leadership:

• Manage and mentor a team of tendering professionals, ensuring high performance and professional development.
• Facilitate internal meetings to review and discuss tender requirements, strategies, and progress.
• Collaborate with cross-functional teams to ensure the quality and accuracy of tender submissions.

5. Client and Stakeholder Interaction:

• Maintain effective communication with clients and stakeholders (Operations, Procurement, Business Development, QHSE, Finance) throughout the tender process.
• Address any queries or requests for clarification from clients promptly and professionally.
• Represent the company in pre-bid meetings and presentations as required.

6. Documentation and Compliance:

• Ensure all tender documentation is completed, formatted, and submitted in accordance with client requirements and company standards.
• Maintain accurate records of all tendering activities, including submissions, feedback, and outcomes.
• Ensure compliance with relevant regulations, industry standards, and company policies.

Principal Accountabilities:

• Successfully manage and deliver high-quality tender submissions that meet client requirements and company standards.
• Achieve a high success rate in winning tenders and securing new business.
• Ensure compliance with all tendering regulations and internal processes.
• Lead and develop a high-performing tendering team.
• Ensure smooth transition from tendering awards to mobilization by sharing documents and KPIs with Operations and Mobilization teams through regular visits.

Freedom for Actions or Decisions:

• Authorized to make decisions related to tender strategy, proposal content, and bid management.
• Recommendations for major changes or new strategies should be reviewed with senior management.

Person Qualifications:

• Bachelor's degree in business administration, Marketing, Hospitality Management, or a related field.
• Additional certifications or training in tendering, project management, or related areas are beneficial.

Knowledge:

• In-depth understanding of tendering processes, proposal development, and bid management.
• Knowledge of the catering and hospitality industry, including market trends and client needs.
• Familiarity with relevant regulations, standards, and best practices in tendering.

Skills:

• Strong written and verbal communication skills.
• Excellent organizational and project management skills.
• Strong analytical skills for developing competitive strategies and pricing.
• Proficiency in bid management software and office tools (e.g., Microsoft Office).

Experience:

• 5 to 7 years of proven experience in tender management, proposal writing, or bid management, preferably within the catering or hospitality industry.
• Demonstrated success in winning tenders and managing complex bidding processes.