Tendering Assistant

Advanced Construction Technology Services; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

Join a forward-thinking company in the construction sector as a Tender Administrator. In this pivotal role, you will collaborate closely with the Tendering Manager to oversee the tender and proposal processes, ensuring alignment with both client needs and the company's strategic goals. Your expertise in bid management, coupled with strong analytical and communication skills, will be essential as you navigate a dynamic workload and tight deadlines. This role offers the opportunity to make a significant impact in a collaborative environment where your contributions will drive successful outcomes in competitive tenders.

Qualifications

• 4+ years of experience in administrative roles with a focus on tender management.
• Strong analytical skills and ability to manage multiple priorities under pressure.

Responsibilities

• Administer the tender management function and suggest process improvements.
• Assist in developing proposals and pricing to meet client and strategic objectives.

Skills

Administrative Skills

Analytical Skills

Attention to Detail

Communication Skills

Commercial Acumen

MS Office (Word, Excel)

Bid/Tender Management

Collaboration Skills

Resilience

Education

Bachelor's Degree

Tools

MS Word

MS Excel

Job description

To work closely with the Tendering Manager, administer and support the tender/proposal development/submission and processes in all phases ensuring that these meet both customer value drivers and ACTS’ best interests, which includes, but not limited to the following:

Responsibility Areas

1. Administering the tender management function, making suggestions for policy and process improvements.
2. Assisting with/developing quotes/proposals/tenders pricing to balance client requirements and Enterprise’s strategic objectives/targets.
3. Assisting with/conducting the process of identifying, evaluating, and selecting appropriate opportunities to progress to submission development.
4. Working with the tendering manager to develop tender submissions as required, ensuring that these are focused on successful outcomes and continuously improving rates.
5. Assisting with/conducting reviews/interpretation of proposal/tender requirements ensuring that customer needs are clearly understood and developing bid/no-bid decisions.
6. Be proactive and continuously update the received proposals and make sure that the deadlines are respected.

Skills, Knowledge and Experience needed for the Job

1. Efficient, thorough, and process-oriented administrator.
2. Ability to maintain consistently high standards when performing routine, repetitive administrative tasks.
3. Ability to manage a varied workload and work under pressure to produce high quality outputs to tight deadlines with shifting priorities.
4. Analytical with the ability to collate data from multiple sources, manage information, and appropriately interpreting contributions, and incorporating these into submissions.
5. Excellent attention to detail with solid proof-reading/editing and writing skills.
6. Experienced MS Office user with advanced MS Word and Excel skills.
7. Excellent, highly collaborative communicator with solid relationship building skills.
8. Experience of bid/tender/proposal development and management.
9. Self-motivated and resilient with the ability to engage at all levels.
10. Commercial acumen with experience in pricing.
11. Understanding of and interest in geotechnical works.

Qualifications

1. Bachelor's Degree with minimum of 04 years’ experience.
2. Excellent communication and interpersonal skills.

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

• Contract Management
• Quantity Surveying