Telephone Operator

Hilton Hotels; Jeddah; On-site; SAR 12,000 - 18,000; Full time

Job summary

Join a dynamic team at a renowned hospitality brand as a Telephone Operator Agent, where your role will be pivotal in ensuring guest satisfaction through effective communication and service excellence. You will handle all incoming and outgoing calls with precision, assist guests with their inquiries, and contribute to a positive atmosphere within the hotel. This position offers the opportunity to develop your skills in a fast-paced environment, enhancing your career in the hospitality industry. If you are passionate about providing exceptional service and thrive in a collaborative setting, this role is perfect for you.

Qualifications

• Strong communication skills and ability to assist guests with inquiries.
• Experience in customer service roles, preferably in hospitality.

Responsibilities

• Process all incoming and outgoing calls accurately and courteously.
• Assist guests with international calls and directory queries.
• Maintain detailed knowledge of hotel safety systems.

Skills

Customer Service

Communication Skills

Problem Solving

Attention to Detail

Education

High School Diploma

Tools

Switchboard Equipment

Business Center Equipment

Job description

A Telephone Operator Agent is responsible for processing all incoming and outgoing calls accurately and courteously.

What will I be doing?

A Telephone Operator contributes to the impressions of our Guests and, therefore, must perform the following tasks to the highest standards:

• Process all incoming and outgoing calls accurately and courteously
• Records and controls accurately wake up calls
• Pages guests in co-operation with concerned departments
• Assists guests with international calls and directory queries
• Calls guests by name whenever possible
• Pages staff member when requested
• Abides by principles of guest privacy
• Handles guests' needs or requests and reports complaints to the Supervisor
• Bill call costs
• Aware of local telephone listings and frequently dialed numbers
• Advises defects on switchboard equipment to Supervisor
• Attends to all guest queries and requests promptly
• Maintains detailed knowledge of the Hotel's fire, life and safety system
• Provide secretarial services for guests
• Efficient in the use of all business center equipment
• Update traffic sheets accurately
• Handle complaints promptly and follow up thoroughly on action taken
• Promote in house service and facilities
• Update airline schedules and guides the guest whenever requested
• Co-ordinate the reservations of meeting rooms
• Advise to Supervisor all stationary needs in advance
• Ensure cleanliness of work area and clean your work area prior to departing
• Report daily activities in logbook

Occupational Health and Safety Responsibilities:

• Demonstrate Awareness of Hilton policies and procedures and ensure all procedures are conducted safely and within Hilton guidelines
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers
• Log security incidents and accidents in accordance with hotel requirements

What are we looking for?

Telephone Operator Agents serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Drive for Results:

• Compete against a standard of excellence by setting high performance standards and pursuing aggressive goals
• Strive for constant improvements and takes responsibility for achieving business results and persevere despite obstacles

Understanding the Business:

• Demonstrate an interest in and an understanding of issues relevant to your department and hotel and keep your knowledge up to date, including legislative information
• Adheres to Hilton Corporate Code of Conduct, Employee Handbook and Hotel policies
• Demonstrates an understanding of competitors' major strengths and weaknesses
• Establishes and interprets key performance indicators to manage the business, consistently takes into accounts financial implications of business decisions and recommendations
• Has a broad knowledge of how the business is run, focuses on the major factors necessary to ensure that the business is successful and profitable

Hospitality:

• Demonstrates an understanding of competitors' major strengths and weaknesses
• Establishes and interprets key performance indicators to manage the business, consistently takes into accounts financial implications of business decisions and recommendations
• Has a broad knowledge of how the business is run, focuses on the major factors necessary to ensure that the business is successful and profitable

Teamwork:

• Demonstrate co-operation and trust with colleagues, supervisors, teams and across departments to deliver positive results
• Actively participate in wider hotel meetings
• Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two way communication
• Be comfortable and effective in an environment of ambiguity or change
• Be receptive to new ideas and respond to workplace changes in a flexible and optimistic manner
• Complete tasks as directed by Management

Developing Self:

• Develop/update skills and knowledge (internally or externally) to reflect changed technology or changed work requirements
• Seek feedback on areas of shortfall
• Maximize opportunities for self-development

Desired Candidate Profile

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Helpdesk
• Customer Service
• Telecalling

Keywords

• Telephone Operator

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