Technical Document Controller

Aesen Group; Ra's Tannurah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading marine operations firm in Saudi Arabia is seeking a Document Controller to manage incoming and outgoing technical documents related to marine projects. You will maintain document control systems, ensure compliance with maritime standards, and support project teams. Candidates should have strong organizational skills, attention to detail, and proficiency in document management software. This offers an essential role in a dynamic marine environment.

Qualifications

• Good understanding of marine industry documentation standards.
• Strong attention to detail and organizational skills.
• High level of integrity and confidentiality in handling documents.

Responsibilities

• Receive, register, categorize and file all incoming and outgoing documents.
• Maintain document control systems ensuring documents are up-to-date.
• Distribute controlled documents to relevant departments and clients.
• Ensure documentation complies with company policies and regulations.
• Track document revisions and updates, maintaining version control.

Skills

Attention to detail

Organizational skills

Proficient with document management software

Excellent communication skills

Ability to manage multiple tasks

Tools

SharePoint

MS Office

Job description

• Receive, register, categorize and file all incoming and outgoing technical documents, drawings, contracts, and correspondence related to marine projects and vessel operations
• Maintain document control systems (both electronic and physical), ensuring documents are up-to-date, easily accessible, and securely stored
• Distribute controlled documents to relevant departments, ship crews, contractors, and clients as per project requirements
• Ensure all documentation complies with company policies, maritime regulations, classification society standards, and client requirements
• Track document revisions and updates, maintaining version control and audit trails
• Support the project and technical teams by providing timely and accurate documentation during vessel maintenance, dry dockings, and repairs
• Coordinate with suppliers, subcontractors, and clients for document submissions and approvals
• Generate and maintain reports related to document status, outstanding actions, and compliance

• Good understanding of marine industry documentation standards and regulatory requirements.
• Strong attention to detail and organizational skills
• Proficient with document management software (e.g., SharePoint, MS Office).
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and prioritize work in a fast-paced environment
• High level of integrity and confidentiality in handling sensitive documents
• Proactive and solution-oriented approach
• Ability to work independently and as part of a team
• Basic knowledge of maritime operations and terminology is a plus