Technical Director's Office Administrator

Al-Qadsiah Saudi Club نادي القادسية السعودي; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

Join Al-Qadsiah Club as a Technical Director’s Office Administrator, where you will provide critical support in a dynamic sports environment. This role involves managing administrative tasks, assisting in HR and finance procedures, and ensuring smooth operations in a high-pressure setting. We seek a proactive individual passionate about football and committed to excellence.

Benefits

Opportunities for career development

Cultural and sports events participation

Qualifications

• Experience in sports or high-performance environment preferred.
• Ability to manage confidential information professionally.
• Passion for football and understanding of operation of elite football clubs.

Responsibilities

• Provide operational and administrative support to the Sporting Director.
• Coordinate calendars, travel, and meetings.
• Assist in financial tracking and onboarding staff.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Proficiency in Microsoft Office

Proficiency in Google Suite

Education

Level 3 (A-Level) qualification or equivalent experience

Bachelor’s degree in Sports Management or Business Administration

Job description

Technical Director’s Office Administrator – Be Part of a Legacy Bigger Than the Game

At Al-Qadsiah Club we’re creating more than teams—we’re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.

This is more than just a job—it’s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you’ll play a key role in shaping our legacy, contributing to the nation’s sports vision, and making history every step of the way.

Overview:

As the Technical Director’s Office Administrator at Al-Qadsiah Club, you will provide essential operational and administrative support to ensure the seamless running of the Sporting Director’s office. You will be responsible for managing travel and meeting logistics, supporting HR and finance procedures, and ensuring records and communications are handled with professionalism and efficiency.

Key Responsibilities:

Administrative & Clerical Support

• Coordinate calendars, travel, meetings, and schedules for the Sporting Director in support of the Office Manager.
• Manage document handling and filing for contracts, reports, and meeting documentation.
• Maintain up-to-date databases of staff and service-level agreements.
• Serve as the first point of contact for basic internal enquiries to the Technical Director’s Office.
• Handle routine email correspondence and administrative communications.

Meetings & Communication

• Schedule meetings, prepare agendas, and take minutes for distribution across teams.
• Maintain an accurate calendar for the Technical Director’s Office and ensure timely reminders for critical tasks.

HR & Finance Support

• Assist in tracking expenses, invoice processing, purchasing, and related financial tasks.
• Organise and file all relevant financial documents and service agreements.
• Provide onboarding support for new first team football staff during their first eight weeks.

Office & Supplies Management

• Maintain a professional, organised, and efficient working environment in the Sporting Director’s Office.
• Ensure essential supplies are stocked and IT equipment is managed and functioning properly.
• Support technical staff with IT-related service requests where needed.

Other Duties

• Act as deputy to the Office Manager during periods of absence.
• Carry out any other tasks as directed by the Sporting Director or Office Manager.

Qualifications:

Essential:

• Level 3 (A-Level) qualification or equivalent experience.

Desirable:

• Bachelor’s degree in Sports Management, Business Administration or related field.

Skills, Knowledge and Experience:

Essential:

• Demonstrated experience providing executive-level administrative support in a high-performance or sports environment.
• Exceptional organisational and communication skills, with great attention to detail.
• Comfortable working under pressure in a fast-paced football environment, including outside of standard hours.
• Proficiency in Microsoft Office, Google Suite, and project/task management platforms.
• Able to manage confidential and sensitive information with the utmost professionalism.
• A genuine passion for football and understanding of how elite football clubs operate.

Desirable:

• Experience working with executives or senior football operations staff.
• Ability to efficiently manage complex meeting logistics and international travel.
• Previous experience working at a professional club in the Middle East.
• Multilingual – English essential; Arabic and Spanish advantageous.

Why Join Al-Qadsiah?

• Be Part of the Legacy: Join a club that’s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
• Experience the Culture: Thrive in an environment that values quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony—this is the Qadsiah Way.

The Executives in Sport Group are retained on behalf of Al Qadsiah SC to make this appointment. All direct applications and CVs will be forwarded to The Executives in Sport Group.

If this role is of interest, then please press the apply button and include a copy of your CV.