Technical Coordinator Cum Admin Secretary

Jobstronaut; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading recruitment firm is seeking a Technical Coordinator Cum Admin Secretary in Al Khobar. The successful candidate will oversee office operations, manage communication, and provide administrative support to staff and management. A strong proficiency in Microsoft Office and excellent communication skills are required for this role. This position offers an opportunity to contribute to efficient office functioning and staff support.

Responsibilities

• Oversee the day-to-day functioning of the office.
• Provide support to staff and management.
• Manage communication channels like phone calls and emails.
• Supervise office staff.
• Maintain filing systems and ensure proper record management.
• Manage data entry and record-keeping tasks.
• Oversee office supplies.
• Implement office policies and procedures.
• Assist with budget preparation and track expenditures.
• Process invoices and manage accounts payable/receivable.
• Coordinate with building management for office maintenance.
• Ensure a safe and clean work environment.
• Provide regular office operations reports to management.
• Support recruitment, onboarding, and training of new employees.

Skills

Proficiency in Microsoft Office suite

Excellent written and verbal communication skills

Ability to multi-task, organize, and prioritize work

Job description

The client is looking to hire a Technical Coordinator Cum Admin Secretary for their team at Al Khobar.

Responsibilities :

• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Manage communication channels, such as phone calls and emails.
• Supervise office staff, including clerical and administrative personnel.
• Maintain filing systems and ensure the proper retention, protection, and disposal of records.
• Manage data entry and other record-keeping tasks.
• Oversee office supplies to ensure resources are available when needed.
• Establish and implement office policies and procedures to maintain order and efficiency.
• Review and update office policies as necessary to reflect changing needs.
• Assist with budget preparation and track expenditures.
• Process invoices and manage accounts payable and receivable.
• Coordinate with building management for office maintenance and repairs.
• Ensure a safe and clean work environment.
• Provide regular office operations reports to management and identify areas for improvement.
• Support the recruitment, onboarding, and training of new employees.

Qualifications :

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work