System coordinator

Batterjee Medical College; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

Batterjee Medical College is seeking a dedicated Admissions Coordinator to evaluate admissions applications and support prospective students through the entry process. This role includes managing visa applications, updating information in the student system, and ensuring compliance with admission criteria. Ideal candidates will have a Bachelor's degree, experience in admissions or student services, and strong organizational and communication skills.

Qualifications

• Bachelor's degree required.
• Experience in student services or admissions.
• Familiarity with Student Information Systems.

Responsibilities

• Evaluate and assess various applicant types.
• Coordinate visa processes and assist with documentation.
• Manage student statuses within the Student Information System.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

ODOO

Job description

Review and evaluate various applicant types including high school, transfer, bridging, and double major applications.

Assess and submit decisions for bridging, transfer, double major, and international curriculum applicants.

Upload evaluation outcomes and comments, and initiate interviews or English language tests as needed.

Notify applicants of missing documents or further steps required to complete their application.

Communicate admission instructions to approved candidates, including those under programs such as Daeem, Tamooh, and Tamkeen.

Visa Coordination:

• Prepare and issue provisional acceptance letters for visa applicants.
  

• Track and follow up on visa applications to ensure timely processing.
  

• Guide applicants through the visa process and subsequent admission steps.
  

Academic Acceleration Program Support:

• Verify applicant eligibility for the academic acceleration program.
  

• Conduct and evaluate English language assessments.
  

• Coordinate with departments to arrange program logistics and communicate program details to eligible candidates.
  

Saudi Study Visa Platform Oversight:

• Monitor and review study visa applications on the government platform.
  

• Approve qualifying applications and ensure they meet institutional and regulatory standards.
  

• Facilitate applicant transitions from the government portal to the college s registration system.
  

• Oversee visa documentation and provide consistent applicant support.
  

Student Information System (SIS) Management:

• Manage applicant types, student statuses (e.g., Withdrawn, No Show, Hold, Graduate), and reactivation processes within SIS.
  

• Coordinate new student self-enrollment and ID card issuance.
  

• Process student record amendments, provide statistical reports, and manage account access (block/unblock).
  

• Ensure proper recording of status updates for diploma completions and graduations.
  

Admissions Support for Special Programs:

• Coordinate admissions and completions for diploma and residency programs.
  

• Handle transitions between scholarship and cash programs based on academic standing.
  

Data Auditing & Quality Assurance:

• Conduct regular audits of application data and attached documentation.
  

• Verify eligibility and compliance for academic discounts, Forsan scholarships, and program-based transitions.
  

• Ensure accurate academic level and major upgrades based on student progress.
  

New Admissions Criteria & Personal Record Updates:

• Maintain and update new admission criteria and ensure all eligibility conditions are met.
  

• Update graduate personal information in the system.
  

• Upload clearance documents and initiate certificate issuance through the ODOO platform.
  

Requirements

• Bachelor s degree in a relevant field.
  
• Proven experience in student services, admissions, or registration systems.
  
• Strong familiarity with Student Information Systems (SIS), preferably in higher education.
  
• Excellent organizational and time-management skills.
  
• High attention to detail with the ability to manage sensitive and confidential data.
  
• Effective written and verbal communication skills in both English and Arabic.
  
• Proficiency in Microsoft Office and administrative platforms such as ODOO or equivalent.
  

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

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