System coordinator

كلية البترجي للعلوم الطبية والتكنولوجيا; Makkah Al Mukarramah; On-site; SAR 120,000 - 150,000; Full time

Job summary

تبحث كلية البترجي للعلوم الطبية والتكنولوجيا عن منسق نظام موثوق لدعم وتنسيق العمليات داخل قسم القبول والتسجيل. يجب أن يكون المتقدم لديه مهارات تنظيمية قوية واهتمام كبير بالتفاصيل، مع القدرة على التواصل بكفاءة مع جميع المعنيين.

Qualifications

• خبرة مثبتة في خدمات الطلاب أو قبول الطلاب.
• فهم قوي لأنظمة معلومات الطلاب، ويفضل في التعليم العالي.
• مهارات تواصل كتابية وشفوية ممتازة بالإنجليزية والعربية.

Responsibilities

• إدارة عملية القبول عبر الإنترنت وتنسيق إجراءات الفيزا.
• تلقي والتعامل مع طلبات الطلاب والتواصل معهم بشأن الأوراق المطلوبة.
• مراقبة واعتماد طلبات الفيزا لضمان الامتثال للمعايير التنظيمية.

Skills

تنظيم وقت

تواصل فعال

اهتمام بالتفاصيل

Education

درجة البكالوريوس في مجال ذي صلة

Tools

أنظمة معلومات الطلاب (SIS)

Microsoft Office

منصة ODOO

Job description

We are seeking a meticulous and proactive System Coordinator to support and oversee the operations within the Admissions and Registration Department of BMC. The successful candidate will be responsible for managing the online admission process, coordinating visa-related procedures, and maintaining accurate student records within the Student Information System (SIS). This role demands exceptional attention to detail, strong organizational skills, and effective communication with internal and external stakeholders.

Key Responsibilities:


Online Admissions Management:

• Review and evaluate various applicant types including high school, transfer, bridging, and double major applications.
  

• Assess and submit decisions for bridging, transfer, double major, and international curriculum applicants.
  

• Upload evaluation outcomes and comments, and initiate interviews or English language tests as needed.
  

• Notify applicants of missing documents or further steps required to complete their application.
  

• Communicate admission instructions to approved candidates, including those under programs such as Daeem, Tamooh, and Tamkeen.
  

Visa Coordination:

• Prepare and issue provisional acceptance letters for visa applicants.
  

• Track and follow up on visa applications to ensure timely processing.
  

• Guide applicants through the visa process and subsequent admission steps.
  

Academic Acceleration Program Support:

• Verify applicant eligibility for the academic acceleration program.
  

• Conduct and evaluate English language assessments.
  

• Coordinate with departments to arrange program logistics and communicate program details to eligible candidates.
  

Saudi Study Visa Platform Oversight:

• Monitor and review study visa applications on the government platform.
  

• Approve qualifying applications and ensure they meet institutional and regulatory standards.
  

• Facilitate applicant transitions from the government portal to the college’s registration system.
  

• Oversee visa documentation and provide consistent applicant support.
  

Student Information System (SIS) Management:

• Manage applicant types, student statuses (e.g., Withdrawn, No Show, Hold, Graduate), and reactivation processes within SIS.
  

• Coordinate new student self-enrollment and ID card issuance.
  

• Process student record amendments, provide statistical reports, and manage account access (block/unblock).
  

• Ensure proper recording of status updates for diploma completions and graduations.
  

Admissions Support for Special Programs:

• Coordinate admissions and completions for diploma and residency programs.
  

• Handle transitions between scholarship and cash programs based on academic standing.
  

Data Auditing & Quality Assurance:

• Conduct regular audits of application data and attached documentation.
  

• Verify eligibility and compliance for academic discounts, Forsan scholarships, and program-based transitions.
  

• Ensure accurate academic level and major upgrades based on student progress.
  

New Admissions Criteria & Personal Record Updates:

• Maintain and update new admission criteria and ensure all eligibility conditions are met.
  

• Update graduate personal information in the system.
  

• Upload clearance documents and initiate certificate issuance through the ODOO platform.
  

  
  
  
  

Requirements

• Bachelor’s degree in a relevant field.
  
• Proven experience in student services, admissions, or registration systems.
  
• Strong familiarity with Student Information Systems (SIS), preferably in higher education.
  
• Excellent organizational and time-management skills.
  
• High attention to detail with the ability to manage sensitive and confidential data.
  
• Effective written and verbal communication skills in both English and Arabic.
  
• Proficiency in Microsoft Office and administrative platforms such as ODOO or equivalent.