Supply Planner

Basamh Group; Jeddah, Makkah Al Mukarramah; On-site; USD 18,000 - 25,000; Full time

Job summary

Basamh Group seeks a Supply Chain Coordinator in Jeddah. This entry-level role involves planning and managing product supply to ensure service continuity and inventory levels. Ideal candidates should be recent graduates in supply chain management or related fields and have strong analytical and collaborative skills.

Benefits

Professional development opportunities

Supportive work environment

Comprehensive training programs

Focus on employee well-being

Qualifications

• 0-1 years of relevant experience.
• Bachelor’s degree in supply chain management, Industrial Engineering, Business Administration, or related field.

Responsibilities

• Plan and coordinate product supply and inventory levels.
• Create and maintain supply plans based on demand forecasts.
• Collaborate with suppliers to confirm order acceptance.

Skills

Collaboration

Analysis

Problem-solving

Education

Bachelor’s degree in supply chain management

Industrial Engineering

Business Administration

Job description

About company

At Basamh Group, our mission is to grow people and companies, empowering individuals and fostering collaborative relationships to achieve sustainable success. With over 75 years of experience, we have built a diverse portfolio of companies that drive innovation and deliver consumer-focused solutions. Basamh Trading Company leads in retail distribution, GoodyCo specializes in marketing and brand building, Specialized Food Services excels in HORECA distribution, and Thokoman Foods, our manufacturing company based in South Africa, ensures high-quality production. Together, these entities form a robust ecosystem dedicated to building powerful brands and services across the MEA region.

Guided by our core values of true ownership, passion to grow, transparency and family spirit, we are committed to establishing long-term partnerships with our people and all those we work with. Headquartered in Jeddah, Saudi Arabia, we strive to be a leading, innovative brand builder and distributor, staying true to our purpose and values as we continue to strengthen and expand our network. Through this commitment, we aim to build a legacy for home grown successes, inspiring generations of future leaders to come.

Job Overview

To plan and coordinate product supply and inventory levels to ensure product availability and service continuity within cost, lead-time, and capacity constraints.

Key Responsibilities

Upstream Responsibilities (Before Stock Arrives)

• Create and maintain supply plans based on demand forecasts, sales trends, and inventory targets.
• Issue purchase orders (POs) directly in the planning system based on approved supply plans and required lead times.
• Maintain accurate master data including item lead times, sourcing information, safety stocks, and minimum order quantities.
• Coordinate with suppliers to confirm PO acceptance, production timelines, and shipping readiness.
• Manage all required documentation for each PO (e.g. proforma invoice, packing list, CoA) and ensure timely sharing for clearance.
• Follow up with the clearance/logistics team to prepare pre-approvals and avoid customs delays.
• Track supplier shipment booking status and align estimated time of arrival with warehouse capacity.
• Escalate documentation or shipment delays that may impact service level or cause demurrage.
• Conduct root cause analysis for upstream issues (e.g., documentation errors, production delays) and propose corrective actions.
• Participate in supply review and IBP meetings to provide visibility on future inbound coverage and risk areas.
• Generate rolling 12-month supply and inventory space forecasts to align with finance and operations.

Downstream Responsibilities (After Stock Arrival)

• Follow up on inbound shipments to confirm arrival, track delays, and resolve issues such as shortages, damage, or poor freshness.
• Ensure timely receipt of goods at warehouses, and confirm GRN posting in the system.
• Plan and monitor Stock Transfer Orders (STOs) to ensure product availability at all branch/DC levels.
• Track inventory health by identifying near-expiry, overstocked, or slow-moving items, and initiate rebalancing actions.
• Coordinate with warehouses and logistics to execute timely transfers and resolve receiving or shipping bottlenecks.
• Monitor SAP and planning systems for stock movements, PO status, and inventory posting accuracy.
• Resolve supply disruptions by identifying downstream bottlenecks or system mismatches.
• Ensure readiness for product launches, campaigns, and trade deals by securing stock in the right place at the right time.
• Support clearance follow-up by ensuring full documentation is archived and shared with relevant teams (finance, operations).
• Work with customer service or sales teams to address and prevent out-of-stock issues across channels.

Common Responsibilities (Across Upstream & Downstream)

• Maintain and regularly audit master data to ensure system accuracy for all planning parameters.
• Track and report key supply chain KPIs: product availability, plan attainment, inventory turnover, fill rate, and service level.
• Perform exception management to resolve supply chain issues from end to end—upstream or downstream.
• Collaborate cross-functionally with procurement, sales, finance, warehousing, and logistics teams.
• Participate in DRM, S&OP, and IBP meetings with actionable data insights and mitigation plans.
• Continuously improve supply planning processes by identifying inefficiencies and implementing solutions.
• Ensure new product introductions (NPIs) and promotional items are ordered, tracked, and deployed accurately.
• Align planning activities with financial targets, operational constraints, and customer needs.

Minimum Requirements

• 0-1 years of relevant experience
• Bachelor’s degree in supply chain management, Industrial Engineering, Business Administration, or a related field

Working Environment (what we offer)

At Basamh Group, we pride ourselves on attracting talented individuals by offering dynamic and rewarding professional opportunities that inspire growth and innovation. We are deeply committed to fostering a culture of growth by enabling our people’s continuous development in their personal and professional journeys. From hands-on learning experiences and access to comprehensive online resources to interactive classroom training and personalized coaching from our seasoned experts, we provide the tools and support needed to unlock potential and drive success.

Living our core value of family spirit, we cultivate a working environment where every individual feels valued, supported, and empowered to thrive. By nurturing a workplace that prioritizes well-being, inclusivity, and growth, we ensure that our employees not only contribute to our collective success but also find fulfillment and pride in being part of the Basamh Group family.