Sr. Specialist Board affairs

Rua Al Madinah Holding | رؤى المدينة القابضة; Ar Rass; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading organization in Al Qassim Province is seeking a Board Coordinator to manage communications with the Board of Directors, ensuring effective scheduling and execution of meetings. This role requires a Bachelor’s degree and at least 4 years of relevant experience. The ideal candidate will possess excellent communication and organizational skills while maintaining attention to detail. Competitive salary and benefits package offered.

Qualifications

• Minimum 4 years of experience in the same field.
• High level of attention to detail for accurate documentation.
• Experience in preparing reports and interacting with Board members.

Responsibilities

• Coordinate with the Board of Directors to schedule and organize meetings.
• Follow up with Board members on action items and decisions taken during meetings.
• Prepare and coordinate Board presentations, including drafting and editing materials.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Attention to detail

Analytical and problem-solving skills

Education

Bachelor’s degree in business administration or communication

Job description

Job Summary:

Responsible for communicating with the Board of Directors to coordinate meetings, follow up on decisions taken, and ensure the timely execution of resolutions. This role serves as a critical link between the Board and the organization, by providing administration support and follow-up on the decisions taken implantation, and resolutions.

Responsibilities:

• Coordinate with the Board of Directors to schedule and organize meetings, ensuring that all necessary logistics, including venue, equipment, and refreshments, are arranged in a timely manner.
• Coordinate and facilitate the BOD meetings, including confirming attendees, date and time, location, and managing travel logistics
• Follow up with Board members on action items and decisions taken during meetings, tracking the progress of implementation and providing regular updates to the Manager, Special Projects
• Coordinate with Internal parties, external vendors and service providers to ensure the seamless execution of Board-related tasks.
• Report the overall progress on the Board tasks to his direct manager and escalate in any case of non-conformity
• Collaborate with the Manager, Special Projects, to develop and implement a comprehensive Board calendar, ensuring all necessary meetings and events are scheduled and executed efficiently
• Prepare and coordinate Board presentations, including drafting and editing materials, arranging logistics, and ensuring timely delivery of all necessary documents
• Maintain accurate and up-to-date records of Board meetings, including minutes, action items, and follow-up tasks
• Provide administrative support to the Board, including managing correspondence, scheduling meetings, and handling other administrative tasks
• Ensure the timely distribution of Board materials, including agendas, minutes, and supporting documents.
• Develop and maintain relationships with Board members, ensuring open communication and addressing any concerns or issues promptly.
• Provide regular updates and reports to the Manager, Special Projects, on the status for the Tasks Requested or any challenges faced in performing his work.
• Perform any other duties as assigned by his direct manager or top management to support the overall objectives of the organization.

Qualification:

• Bachelor’s degree in business administration or communication or a relevant field.
• Minimum 4 years of experience in the same field.
• Excellent written and verbal communication skills for preparing reports, minutes, and interacting.
• Strong organizational skills to manage board meetings, agendas, and documentation efficiently.
• High level of attention to detail for accurate documentation and compliance with legal requirements.
• Analytical and problem-solving skills to address governance issues and propose effective solutions.