Sr Project Management Coordinator

Amgen, Inc.; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading biopharmaceutical company in Riyadh is seeking an experienced Executive Administrator to manage calendars and coordinate meetings. Candidates should have at least 3 years of experience in administrative support within a large organization, along with a degree in a related field. Proficiency in MS Office and excellent organizational skills are essential, as well as strong communication abilities in Arabic and English. This role requires discretion in handling confidential information.

Qualifications

• 3 years' experience in a similar job in a big company.
• Strong organizational and multitasking skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage General manager and Leadership team calendars.
• Coordinates meetings and travel arrangements.
• Prepares agendas and takes meeting minutes.
• Organizes meeting rooms and logistics.

Skills

Executive-level administrative support

Organizational skills

Multitasking skills

Excellent written and verbal communication in Arabic and English

Education

Degree in Life sciences or related field

Tools

MS Office

Job description

Career Category
Administrative
Job Description

Responsibilities

• Manage General manger and Leadership team calendars, including scheduling internal and external meetings, workshops, and travel arrangements.
• Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
• Organizes meeting rooms, including logistics, catering and equipment needs
• Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items
• Handle internal communications from GM, prioritize and disseminate information appropriately
• Manages department operations: filing, develops databases, tracks budgets, etc.
• Coordinates functional processes such as invoicing and payments for executives.
• Participates in department project teams and coordinate with all stakeholders.
• Supports project leaders by managing project plans, ensuring timely delivery.
• Maintain confidentiality of sensitive documents and communications.
• Oversee resource allocation, manage budgets, and maintain project documentation for GM

Qualifications

The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge or the equivalent.

Minimum Requirements

• Proven experience in executive-level administrative support. 3 years' experience in a similar job in a big company
• Degree in Life sciences or related field or business administration or comparable education
• Experience using MS Office tools
• Work very accurately
• Strong organizational and multitasking skills.
• Excellent written and verbal communication in Arabic and English.
• Ability to manage confidential information with discretion.
• Experience coordinating with cross-functional teams and external stakeholders.

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