Senior Secretary

Vacancy Overview

Senior Secretary

Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 1,000 employees and 9,000 contractors operating in over 70 countries, our geographical reach and pool of talent available is unmatched in the industry.

Airswift is seeking a Senior Secretary to work in Qatar with a major Oil & Gas Company.

Qualifications

• Secretarial Diploma

Duties and Responsibilities

• Act as first point of contact for both internal and external visitors wishing to contact the line manager.
• Handle daily administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare and distribute internal and external communications, including emails, reports, and presentations.
• Maintain and organize company records, files, and documentation.
• Coordinate travel arrangements, including flights, accommodations, and transportation for staff and executives.
• Assist in preparing and processing company documents, contracts, and reports.
• Answer phone calls, direct inquiries, and greet visitors professionally.
• Ensure confidentiality of sensitive company information.
• Perform other clerical duties as required to support office operations.

Experience

• Proven experience as a Secretary, Administrative Assistant, or in a similar role, preferably in the oil and gas sector.
• Minimum of 8 years of experience with a recognized organization.
• Good command of written and spoken English.
• Advanced keyboard and computer skills.
• Ability to prepare good standard reports in the English language.
• Sound communication, planning, and organizational skills.