Senior Procurement and Contracts Officer

Job Purpose:

The jobholder is responsible for supervising procurement and contracts activities including purchasing planning, tenders preparation, relationship management, negotiations, process execution, contract management, and performance monitoring in line with policies and procedures, purchasing plan, and requirements..

Job Responsibilities

1. Assist in developing needed guidelines and tools to support departments in forecasting annual purchasing needs.
2. Ensure proper collection and assessment of internal purchasing needs to forecast demand.
3. Assist in developing CHI annual purchasing plan in line with strategy based on departments' needs and previous years' trends.
4. Review supply market analysis to assess collected input about purchasing schedules and costs.
5. Review purchase orders against budget and purchasing plan for validation.
6. Assist in developing/updating pre-qualification criteria of suppliers/contractors and ensure all relevant areas including credentials, experience, and key financials are sufficiently addressed.
7. Develop requests for proposals (RFPs) or requests for quotations (RFQs) based on requirements and specifications in coordination with concerned internal stakeholders.
8. Evaluate bids based on set criteria, policies, and procedures and assist in ranking bidders to select suppliers.
9. Perform negotiations with suppliers/contractors to acquire quotations in order to fulfill purchasing requests.
10. Review contracts drafted by the team and ensure feedback is provided by concerned departments and Legal Affairs on new or amended contracts.
11. Maintain strong relationships with suppliers/contractors to satisfy the purchasing needs of CHI in a timely manner and as per specifications and quality standards.
12. Resolve purchasing problems including complaints related to defects and ensure handling of issues in the best interest of CHI.
13. Assess contract changes and operations that are at risk and underperforming and recommend and implement improvements to enhance activities and costs.
14. Follow-up on suppliers'/contractors' payments ensuring adherence to terms of agreement.
15. Assess contractual breaches/violations by suppliers/contractors and propose mitigations and remedies or forward to Legal Affairs for legal enforcement and resolution.
16. Supervise the evaluation of suppliers'/contractors' performance in line with needs and contract terms and conditions.
17. Recommend supplier/contractor contract termination, renewal, or re-negotiation based on relationship, experience, and supplier evaluation results.

Education, Certification

• Bachelor's Degree in Business Administration or a related field.
• Certified International Procurement Professional (CIPP), Certified International Purchasing Manager (CIPM), Certified International Purchasing Consultant (CIPC), Certified E-Procurement Professional (CEPP), Project Management Professional in Procurement and Contracting (PMPPC), Certified Professional Contracts Manager (CPCM), Certified Supply Chain Manager (CSCM), or any other equivalent certification is preferable.
• Basic requirements of oral and written English language skills.

Experience

• 5+ years of relevant experience.
• Experience in procurement planning, tendering, and contract management.
• Previous experience in the insurance sector, healthcare sector, government sector, or regulatory bodies is preferable.