Senior Document Controller

WorleyParsons Arabia Limited Co; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

A leading company in Saudi Arabia is seeking a Senior Document Controller to oversee document management across multiple projects. This role involves leading a team, ensuring compliance with standards, and enhancing document control systems. The ideal candidate must possess substantial experience in document control, effective management skills, and a bachelor's degree in a relevant field.

Qualifications

• Must have substantial experience in document control or comparable supervisory role.
• Knowledge of ISO9001 and document management systems is essential.
• Effective people management skills including leadership and team building.

Responsibilities

• Manage document control services on various projects.
• Lead and motivate the document control group.
• Establish and maintain relationships with clients and contractors.

Skills

Leadership

Document Management

Change Management

Negotiation

Customer Focus

Communication

Education

Bachelor of Business Administration

Tools

Aconex

EDMS

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

KEY ACCOUNTABILITIES OF POSITION:

• Manage the group in the provision of document control services on various projects in accordance with:
  Worley document management systems, controls, processes and procedures; and
  Any project specific or other regulatory requirements.
• Manage all document control aspects on Worley projects, including internal and external documentation.
• Actively contribute to the improvement of Worley document control systems, controls, processes and procedures.
• Lead and manage the group, motivate them and manage their performance.
• Manage the resources and competencies of the group including the recruitment and retention of personnel.
• Provide advice and obtain agreement on the appropriate document management system for the size and complexity of the projects being undertaken.
• Represent the group both within Worley and with external parties such as clients and contractors.
• Establish and maintain effective relationships with Worley personnel, clients and contractors.

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific Competencies:

• Detailed knowledge of document management systems, processes and procedures.
• Working knowledge of International Standards Organisation (ISO9001) requirements.
• Competent in the use of relevant software such as MS Office Suite and a good working knowledge of document control systems and software.
• Manager Understands how the business delivers value to shareholders, what drives profitability and what increases growth.
• Able to make difficult decisions and lead and manage others in various business conditions.
  Effective people management skills such as leadership, team, interpersonal, coaching,
  mentoring and supervisory skills. Must be able to build, motivate, develop and manage an
  effective team.
• Effective management skills including the ability to plan, set goals; and manage time, priorities resources, accountabilities, schedules and cost.
• Understands Worley Vision and purpose, translates it into team goals and objectives, and gains team commitment to achieving those goals and objectives.
• Effectively manages and resolves conflict between individuals and/or groups.
• Negotiates successful outcomes that achieve the required objectives and have the support and
  acceptance of all parties.
• Pro-active, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet Worley and its clients needs.
• Effectively manages change to work tasks and the work environment, and assists others with
  adapting to change.
• A person of integrity who is trusted by others and consistently honors their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information
  and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.
  
  

Experience:

• Substantial experience in a document control or comparable supervisory role in the same
  industry. Substantial experience working on and within large multi-disciplinary projects and
  teams.

HSE Capability:

• Manager/Supervisor
  Demonstrate behaviour and business practices commensurate with a culture of world s best
  health, safety and environmental performance.
• Acquire and maintain sufficient knowledge and awareness of the workplace environment to
  identify and manage work hazards and incidents.

Demonstrate a visible and active commitment to:

i. personal well-being;
ii. healthy and safe workplaces and activities; and
iii. continuously improve Worley's health, safety and environmental performance.

Qualifications

• Must have Aconex experience.
• EDMS set-up experience is preferred.
  Bachelors degree
  Preferred:
  A recognized degree, Certificate of Business Administration, other relevant qualification or equivalent

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