Senior Admin Assistant (Saudi National)

WSP USA; Al-Kharj; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading engineering firm is seeking a Saudi National Admin Assistant for their Riyadh office. The role involves managing day-to-day administrative operations, supporting project delivery, and coordinating facilities and staff. Candidates should have a Bachelor's degree and at least 3 years of relevant experience, along with strong communication skills in English.

Qualifications

• Minimum 03 years relevant experience in administration.
• Previous experience in site administration/projects is a plus.
• Excellent verbal and written communication skills in English.

Responsibilities

• Oversee day-to-day administrative operations ensuring smooth functioning.
• Coordinate and track delivery and collection of project documents.
• Monitor and maintain office supplies inventory.
• Support planning and execution of internal office events.
• Manage hotel bookings and accommodations for staff.
• Supervise daily schedules of office support staff.
• Report maintenance issues and coordinate with providers.

Skills

Communication skills

Organizational skills

Time management

Education

Bachelor Degree

Job description

""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP are looking for a Saudi National Admin Assistant for office in Riyadh to manage all activities related to general administration, including day to day issues, process improvement, calendar management etc.""

General Administration

• Oversee day-to-day administrative operations ensuring smooth functioning of office services.

• Act as the main point of contact for administrative support across departments.

• Maintain up-to-date records of office documentation and administrative files.

Project Delivery & Collection

• Coordinate and track delivery and collection of documents, materials, and other requests related to WSP projects.

• Liaise with couriers, consultants, and internal stakeholders to ensure timely execution of delivery schedules.

• Maintain a log of all incoming and outgoing project-related materials.

Inventory & Stock Management

• Monitor and maintain office supplies inventory (stationery, pantry, printing materials, etc.).

• Conduct regular stock checks and ensure timely replenishment of consumables.

• Coordinate with vendors and procurement team for purchase requests and approvals.

Office Event Preparation & Support

• Support planning and execution of internal office events, celebrations, and meetings.

• Coordinate logistics such as room setup, catering, materials, and invitations.

• Ensure all event activities comply with company guidelines and HSE policies.

Hotel Booking & Accommodation Coordination

• Identify, assess, and coordinate hotel options for staff, guests, and business visitors as per company guidelines.

• Negotiate corporate rates and maintain a preferred vendor list.

• Manage hotel bookings and ensure timely confirmations and record-keeping for audit and finance purposes.

Vendor & Staff Coordination

• Supervise and manage daily schedules and duties of office support staff including cleaners and drivers.

• Ensure cleaning standards and transport requirements are met consistently.

• Address performance issues and escalate as required to HR or Facilities Manager.

Facility Support & Maintenance Liaison

• Report and follow up on maintenance issues within the office premises.

• Coordinate with building management or facilities service providers as needed.

• Ensure all administrative equipment (copiers, shredders, etc.) are operational and serviced.

Compliance & Safety

• Ensure compliance with WSP administrative processes, procurement procedures, and data protection policies.

• Support implementation of health and safety standards within the admin domain.

Reporting & Documentation

• Prepare regular reports on administrative activities, stock levels, staff attendance, hotel bookings, and delivery status.

• Document and archive all administrative procedures and updates for audit and review purposes.

• Bachelor Degree with minimum 03 years relevant experience

• Previous experience in site administration/projects.

• Excellent communication skills verbal and written in English