Secretary (Legal) / Admin Assistant

Al Tamimi; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

Join a dynamic legal team as a Secretary/Admin Assistant, where you will play a crucial role in supporting lawyers and enhancing office efficiency. This position requires a skilled professional with extensive secretarial experience and a strong understanding of legal documentation. You will be responsible for managing schedules, assisting in document preparation, and ensuring smooth communication within the team. An established firm values diversity and inclusion, offering a supportive environment for all employees. If you're passionate about the legal field and looking to make a difference, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in a secretarial role within a professional services environment.
• Excellent MS Office skills and familiarity with legal documents.

Responsibilities

• Provide administrative support to lawyers and assist in legal document processing.
• Manage calendars, schedule meetings, and handle client billing inquiries.

Skills

Secretarial Experience

Legal Document Familiarity

MS Office Proficiency

Legal Technology Experience

Communication Skills

Time Management

Interpersonal Skills

Problem-Solving Skills

Organizational Skills

Tools

Document Management Systems

Transcription Software

Dictaphone

Job description

Role: Secretary (Legal)/Admin Assistant

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties & Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintain lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm’s policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.