Secretary (Legal) / Admin Assistant

Al Tamimi; Saudi Arabia; On-site; SAR 60,000 - 85,000; Full time

Job summary

A leading regional law firm in Saudi Arabia seeks a Secretary (Legal)/Admin Assistant to provide comprehensive support to its legal team. The ideal candidate should have over 5 years of experience in a professional environment, a strong familiarity with legal documents, and excellent organizational skills. This role involves managing schedules, processing legal documents, and ensuring effective communication within the team. The firm values diversity and promotes an inclusive workplace culture.

Qualifications

• 5+ years of secretarial experience with a professional services company.
• Excellent knowledge of MS Office programs and familiarity with legal terminology.
• Superior written and oral communication skills in English.

Responsibilities

• Provide administrative support to one or more lawyers.
• Assist with processing and proofreading legal documents.
• Maintain lawyer’s calendars and organize meetings.

Skills

Secretarial experience

Legal document familiarity

MS Office knowledge

Time management

Interpersonal skills

Problem-solving skills

Tools

Document management systems

Transcription software

Dictaphone

Job description

Role: Secretary (Legal)/Admin Assistant

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company


• Familiarity with legal documents and terminology


• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)


• Experience with legal technology (document management systems, transcription software, dictaphone, etc)


• Superior written and oral communication skills in English


• Ability to work with a team of lawyers and other colleagues


• Outstanding time-management and accurate typing skills


• Capability to effectively prioritize and meet deadlines


• Strong interpersonal skills with an ability to build relationships with senior executives


• Good problem-solving and decision-making skills


• Exceptional organizational skills


• Demonstrate a courteous and professional demeanour

Duties & Responsibilities:

• Provide administrative support to one or more lawyers


• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics


• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures


• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance


• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements


• File, organize, scan, copy and fax legal documents promptly


• Screen, direct, and prioritize incoming calls and emails to lawyers


• Adhere to the Firm’s policies and procedures

Relationships:

• Lawyers


• Team Leader


• Business Support Teams


• Secretaries

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.