Secretary IV, IT

National Industrialization Company; Al Jubayl; On-site; SAR 74,000 - 113,000; Full time

Job summary

An exciting opportunity to work as a Secretary IV, IT, in Jubail. The role involves providing high-level administrative support to the Chief Information Officer, ensuring smooth operations and managing confidential information. We seek a candidate with a relevant degree and administrative experience for this full-time position.

Qualifications

• Two years of related experience required.
• Proficient in relevant software applications like spreadsheets and word processing.
• Knowledge of administrative and clerical procedures.

Responsibilities

• Prepare reports and materials for meetings.
• Manage documentation and maintain office systems.
• Coordinate meetings and handle incoming communication.

Skills

Time management

Confidentiality

Planning and organizing

Verbal communication skills

Written communication skills

Interpersonal skills

Fast & accurate typing

Education

Relevant Diploma or Bachelor’s Degree

Job description

An exciting opportunity is available forSecretary IV, IT, based inJubail and will report directly toChief Information Officer within the function of EBS.

Job purpose:

Provides high level Administrative Support to the line manager Chief Information Officer by managing documentation, handling appointments and meeting, preparing statistical reports, controlling confidential data/information and ensuring smooth operations at the management level, based on Trust, Integrity and Accountability.

Qualification and Requirements:

• Relevant Diploma or Bachelor’s Degree with two years of related experience
• Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles, protocols & etiquette

Position Responsibilities:

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Setup superior’s travel arrangements
• Setup accommodation and entertainment arrangements for company visitors.
• Setup and coordinate meetings and conferences.
• Arrange and confirm appointments.
• Handle and collate incoming information / communication.
• Answer telephones and handle queries in appropriate manner.
• Communicate verbally and in writing to answer inquiries and provide information.
• Coordinate the flow of information both internally and externally.
• Meet and greet clients and visitors.
• Implement and maintain office systems.
• Set up and maintain filing systems & work procedures.
• Operate & maintain office equipment.
• Organize usage of common office resources such as Conference Room etc
• Maintain required level of office supplies viz. printed items, stationery, consumables.
• Perform other related duties or assignments as directed in order to ensure achievement of desired requests.

Skills:

• Proficient in spelling, punctuation, grammar, and other English language skills
• Ability to produce correspondence and documents.
• Ability to handle multiple information and communications.
• Proficiency in fast & accurate typing
• Verbal and written communication skills
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills

Job Segment: Secretary, Administrative Assistant, Clerical, Database, Administrative, Technology

Employment Type

Full Time

Company Industry

• Chemicals
• Polymers

Department / Functional Area

• Administration

Keywords

• Secretary IV
• IT
• Secretary
• IT Secretary
• Information Technology
• Administrative Assistant
• Database
• Administrative
• Technology
• Administrative Support
• Technical Documentation
• Office Administration
• Communication Skills
• IT Administration Specialist

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National Industrialization Company (TASNEE) was established in 1985, as the first Saudi private sector's fully owned joint stock industrial company, with the aim of advancing the economic diversification in Saudi Arabia. Driven by best business practices and the goal of achieving profitable and sustainable growth for its stakeholders and society at large, today Tasnee is one of Saudi Arabia's largest industrial companies and one of the world's largest investors in titanium dioxide.Tasnee is strongly committed to innovation and supports products innovation through its global research and development centers.Website:www.tasnee.com

National Industrialization Company

National Industrialization Company (TASNEE) was established in 1985, as the first Saudi private sector's fully owned joint stock industrial company, with the aim of advancing the economic diversification in Saudi Arabia. Driven by best business practices and the goal of achieving profitable and sustainable growth for its stakeholders and society at large, today Tasnee is one of Saudi Arabia's largest industrial companies and one of the world's largest investors in titanium dioxide.Tasnee is strongly committed to innovation and supports products innovation through its global research and development centers.Website:www.tasnee.com

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Mr. Azizul

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