Secretary Board of Directors

AMS BAESHEN & CO.; Saudi Arabia; On-site; SAR 40,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Board Secretary to support its Board of Directors. This pivotal role involves organizing Board meetings, preparing agendas, and maintaining official records to ensure compliance with governance standards. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a solid understanding of corporate governance. Join a dynamic team where your contributions will significantly impact the company's strategic initiatives and governance practices, ensuring smooth operations and effective communication at the highest levels.

Qualifications

• Strong organizational skills and keen attention to detail.
• Excellent written and verbal communication skills.
• Previous experience in a similar Board support role is preferred.

Responsibilities

• Organize and coordinate Board meetings, including scheduling and preparing agendas.
• Accurately record and prepare meeting minutes.
• Ensure compliance with corporate governance best practices.

Skills

Organizational Skills

Attention to Detail

Written Communication

Verbal Communication

Microsoft Office Suite

Board Management Software

Corporate Governance Knowledge

Legal Framework Knowledge

Task Management

Confidential Information Handling

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Law

Bachelor's Degree in Communications

Tools

Board Management Software

Microsoft Office Suite

Job description

Company Description

AMS Baeshen & Co. is a prominent Saudi company known for its flagship brand Rabea tea and innovative tea blends. With the largest tea factory and the only tea lab in Saudi Arabia located in Jeddah, AMSB is dedicated to providing quality products and unique flavors to the market. The company has over a century of experience in the Arabian marketplace and is recognized for its modern business practices and innovation across various functions.

Job Description

We are actively seeking a detail-oriented and highly organized Board Secretary to support our Board of Directors in managing meetings, maintaining records, and ensuring compliance with governance standards. In this role, you will play a critical part in the smooth functioning of the Board by managing meeting logistics, preparing board materials, and supporting effective communication between senior management and the Board.

Key Responsibilities

• Organize and coordinate Board meetings, including scheduling, preparing agendas, and distributing materials in a timely manner.
• Accurately record and prepare meeting minutes, ensuring clear documentation of discussions and decisions.
• Maintain official records of the Board, including policies, resolutions, and other key corporate governance documents.
• Serve as the point of contact for Board members, senior management, and external stakeholders.
• Ensure compliance with corporate governance best practices and regulatory requirements.
• Support Board members with relevant reports, materials, and any required follow-up actions.
• Liaise with internal teams to ensure alignment on key strategic initiatives and Board communications.
• Monitor and report on the status of action items and decisions made by the Board.

Key Skills & Qualifications

• Strong organizational skills and keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and board management software.
• Knowledge of corporate governance, legal, and regulatory frameworks.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Bachelors degree in Business Administration, Law, Communications, or related field.
• Previous experience in a similar Board support role is preferred.
• Discretion and ability to handle confidential information with integrity.

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