Saudi Arabia : Administrative Assistant

Helmerich & Payne; Al Khobar; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to ensure smooth office operations. This role involves supporting the Administrative Manager and office staff through various organizational and communication tasks. Key responsibilities include managing travel arrangements, maintaining office supplies, and providing excellent customer service to visitors. The ideal candidate will possess strong communication skills and be proficient in MS Office. If you thrive in a dynamic environment and enjoy being the backbone of an office, this opportunity is perfect for you.

Qualifications

• Strong communication and organizational skills are essential for this role.
• Proficiency in MS Office is required for daily tasks.

Responsibilities

• Arrange travel and accommodations for staff and visitors.
• Manage office supplies and maintain expense records.
• Greet guests and direct them appropriately.

Skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Education

High school diploma or equivalent

College degree preferred

Job description

The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office and supports the Administrative Manager and office employees through a variety of tasks related to organization and communication.

RESPONSIBILITIES :

The following items represent the majority of the duties performed by the position but is not meant to be all inclusive nor to prevent other duties from being assigned when necessary. Regular and reliable attendance is essential and required in performance of job.

1. Arrange travel and accommodations for rotators and visitors
2. Produce and distribute correspondence memos and letters
3. Order front office supplies and keep inventory of stock
4. Keep updated records of office expenses and costs
5. Perform other clerical duties such as filing and photocopying.
6. Assist colleagues with administrative tasks
7. Greet and welcome guests as soon as they arrive at the office
8. Direct visitors to the appropriate person and office
9. Answer, screen and forward incoming phone calls
10. Ensure reception area is tidy and presentable, with all necessary stationery and material
11. Provide basic and accurate information in-person and via phone/email
12. Maintain office security by following safety procedures and controlling access via the reception desk
13. Update calendars and schedule meetings
14. Manage the janitor.

KNOWLEDGE, SKILLS and ABILITIES :

• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High school diploma or equivalent; college degree preferred

WORKING RELATIONSHIPS / CONTACTS :

Internal – regular contact with all levels of employees and management.

External – contact with outside services and vendors, clients, job applicants and visitors.

Thank you for your interest in joining our team!