Sample Library Coordinator

Taqat Makani; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a Sample Coordinator who will play a crucial role in organizing and maintaining a comprehensive sample library for the design team. This position requires strong organizational and communication skills to effectively manage supplier relationships and inventory oversight. The ideal candidate will proactively research new materials and collaborate closely with the design team to ensure all necessary samples are available for client presentations. If you're passionate about materials management and have a keen eye for detail, this role offers an exciting opportunity to contribute to dynamic design projects.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Excellent communication skills (written and verbal) are required.

Responsibilities

• Organize and maintain a well-structured sample library for the design team.
• Initiate and maintain regular contact with suppliers for materials.

Skills

Organizational Skills

Communication Skills

Email Proficiency

Time Management

Materials Management

Education

Background in Interior Design or Architecture

Tools

Microsoft Office

Google Workspace

Job description

• Library Management:
  Organize and maintain a well-structured sample library, categorizing materials by type, brand, and usability (fabrics, finishes, tiles, flooring, etc.) for easy access by the design team.
• Supplier Communication:
  Initiate and maintain regular contact with material and product suppliers to request samples, obtain product updates, and stay informed about new offerings in the market.
• Quotations & Procurement Support:
  Request and manage price quotations for materials, ensuring accurate and timely information is provided to designers and project managers.
• Email Correspondence:
  Respond to supplier and internal email inquiries in a professional and timely manner. Track follow-ups and ongoing correspondence related to samples, quotes, and orders.
• Inventory Oversight:
  Keep a current log of all materials in the library. Monitor inventory levels and dispose of outdated or unused samples according to office guidelines.
• Material Research:
  Proactively research new materials and innovations that may be relevant to upcoming design projects, including sustainable or cutting-edge options.
• Collaboration with Design Team:
  Work closely with the design team to understand project needs, anticipate material requirements, and ensure all samples are available for client presentations or internal reviews.

Desired Candidate Profile

• Strong organizational skills and attention to detail
• Excellent communication skills (written and verbal)
• Proficiency in email and basic office software (e.g., Microsoft Office, Google Workspace)
• Ability to manage multiple tasks and deadlines efficiently
• Interest or background in interior design, architecture, or related field is a plus
• Previous experience working with suppliers or in materials management is advantageous

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