Receptionist, Downe House School

Almajdouie; Municipality of Al Shamal; On-site; USD 18,000 - 24,000; Full time

Job summary

A leading school in Al Shamal is seeking a Receptionist and Administrative Assistant to manage front desk responsibilities and provide support to the administration team. The role includes welcoming visitors, handling inquiries, and performing various clerical tasks. Ideal candidates will possess strong language skills in Arabic and English along with a bachelor's degree and relevant experience.

Qualifications

• Minimum 2 years of experience in a similar role.
• Strong language skills in Arabic and English.

Responsibilities

• Reception and hospitality towards visitors.
• Handling telephone and email enquiries.
• Providing secretarial, clerical, and administrative support.

Skills

Arabic language skills

Fluent in English

Education

Bachelors degree

Job description

• The Receptionist and Administrative Assistant role is to welcome visitors into the school and provide administrative and clerical functions for the school and its staff. Ensuring that the services are provided in an efficient, effective and timely way and in compliance with the requirements of the school's Senior Leadership Team.
• Additionally, this role will require supporting the administration team, teacher, parents and children with matters regarding school administration. They will be responsible for carrying out the goal through positive and effective communication with customers and parents.

School Values and Ethos:

· Actively promote our unique vision through enthusiastic participation in all areas of school life.

· Always set high expectations, which inspire, motivate and support colleagues.

· Ensure that you comply with any rules, policies and procedures implemented by the school.

· To ensure that you model the speaking of English when in the presence of pupils and in public areas of the school.

· To respect and support the Saudi culture.

• Safeguarding Responsibilities:

· To comply with all safeguarding policies and procedures and ensure that any safeguarding concerns are reported in line with policy.

· To demonstrate a personal commitment to safeguarding and wellbeing.

• · To engage fully in all safeguarding training as required.

Key Responsibilities

To support teachers and school administrators:

· Reception and hospitality towards visitors to the school, offering warmth and promoting a welcoming image.

· Ensuring all visitors are signed in and out of the school.

· Escorting visitors around the premises when necessary.

· Handling all the telephone and email enquiries from professional agencies, parents and others.

· Take and relay messages and answering questions from parents and visitors.

· Photocopying, laminating, filing, binding, collating, etc.

· Organise meetings and prepare appropriate paperwork.

· Control inventory relevant to reception area.

· Tidy and maintain the reception area.

· Assisting other Office Staff with administrative tasks.

· Preparation of letters and assorted internal documents.

· Undertake additional responsibilities subject to the needs of the school.

· Taking fee payments.

· Helping with Registration and adding events to school calendar.

· Helping with non-sensitive HR work.

· Emailing school related correspondence to parents as necessary.

· To help with Late Registrations.

· To provide secretarial, clerical and administrative support to Senior Administrative Officers, Senior Leadership Team and teaching staff. To act as a first point of reference or ambassador for the school when meeting parents and other visitors, as required.

· Provide general confidential administrative service to SLT, Senior Administrative Officers and other staff to include word processing, correspondence, maintain general and confidential filing systems, and provide hospitality, as required.

· Provide daily support to school personnel, such as ordering school supplies, generating letters and reports, and arranging meetings.

· To help with Late Registrations.

· Prepare refreshments when needed.

· Prepare and print Parent ID’s

· Buying refreshment supplies for Staff.

· Ordering stationary supplies.

· Preparing School tour packs.

· Assisting front desk when needed.

· Filing.

· Assisting in Uniform shop when needed.

· Printing and laminating when needed.

· Assisting in Library when needed.

· Creating access to GL Assessments and printing of reports.

· Other duties as required.

Skills

• Bachelors degree
• 2 years of experience in a similar role
• Arabic language skills
• Fluent in English