Purchasing Engineer | alfanar Electric

alfanar Group; Riyadh; On-site; SAR 75,000 - 120,000; Full time

Job summary

A leading company in Saudi Arabia seeks a Procurement Specialist to enhance sourcing and vendor management. This role involves managing purchase requests, negotiating favorable terms, and ensuring compliance with quality standards, making it essential for operational continuity.

Qualifications

• 4 to 6 years of experience in procurement.
• Strong understanding of purchasing procedures and vendor relationship management.

Responsibilities

• Manage procurement processes, ensuring cost-effectiveness and quality.
• Negotiate purchase conditions and maintain vendor master information.
• Coordinate with technical teams for supplier evaluation and selection.

Skills

Purchasing Planning

Vendor Management

Negotiation

Problem-Solving

Quality Control

Education

Bachelor Degree in Electrical Engineering or Mechanical Engineering

Job description

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Job Purpose

Perform and improve the procurement process, ensuring cost-effectiveness, quality, and timely acquisition of materials. Enhance strategic sourcing, supplier relationship management, and continuous improvement initiatives to improve the efficiency and effectiveness of the purchasing function.

Key Accountability Areas

Understanding Requirements:

• Thoroughly comprehend the detailed requirements for each purchase request by aligning and coordinating with the requester or relevant BU technical teams.

Processing Purchase Requests:

• Skillfully manage the execution of purchase requests by processing RFx (RFQ, RFI) from the approved/qualified suppliers on the identified source list.


• Negotiate for optimal purchase conditions, considering the required specifications, delivery time, and cost elements.

Materials and Supplier Management:

• Proactively initiate alternative materials specifications based on market availability, involving the related BU technical teams.


• Compare quotations using the approved comparison form, carefully considering the best commercial and delivery terms.


• Identify selected suppliers with the active involvement of BU technical teams/requester and issue purchase orders based on supplier winner criteria.

Purchase Order Process:

• Ensure that the Purchase Order includes all necessary attached documents (quotations, communications, etc.).


• Adhere to the alfanar PO approval matrix to obtain a final approved order.


• Send approved purchase orders to suppliers and diligently follow up to receive order acknowledgment.


• Follow the PO delivery schedule with suppliers and related departments (Inbound Logistic) until materials arrive, concluding the order by processing payment to the supplier.

Procurement Activities:

• Effectively contribute to various procurement activities (Sourcing, Development, Evaluation, contracting), coordinating closely with the related commodity head.

Vendor Information Management:

• Maintain Vendor master information meticulously, ensuring it is always up to date.

Non-Conformity and Supplier Relationship:

• Expertly manage the non-conformity process for rejected supplied materials, leading corrective/preventive actions with the involvement of other related departments (Quality, Store, Finance).


• Visit suppliers for necessary prequalification, evaluate and develop suppliers, and foster strong business partnerships by coordinating with the related commodity head and BU quality teams.

Role Accountability

HR Proficiency:

• Training of sub-ordinates and forming a team to get the work effectively.


• Provide leadership, coaching, and direction to subordinates in all aspects of their work.


• Delegate sub-ordinates in each respective assignment.


• Ensures fair distribution of tasks to maintain morale, motivation of subordinates.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.


• Utilize resources effectively to achieve objectives within efficient cost and time.


• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Resolve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Academic Qualification
Bachelor Degree in Electrical Engineering or Mechanical Engineering


Work Experience
4 to 6 Years


Technical / Functional Competencies
Purchasing Planning
Purchasing Benchmarking
Purchasing Procedures
Purchasing Reporting