Project Support Specialist

Worley; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking an Administrative Support professional to join their dynamic team. In this role, you will provide essential administrative assistance, ensuring smooth project operations and effective communication within the team. You will be responsible for document preparation, meeting coordination, and maintaining project databases. This is a fantastic opportunity to contribute to a forward-thinking organization that values diversity and inclusion, offering a supportive environment where your skills can shine. If you are organized, proactive, and eager to make a difference, we encourage you to apply.

Qualifications

• Must have a Bachelor's degree and general secretarial experience.
• Excellent communication skills and proficiency in Microsoft Office required.

Responsibilities

• Assist with document preparation, meeting minutes, and project coordination.
• Provide administrative support and manage project databases and correspondence.
• Facilitate project inductions and manage office consumables.

Skills

Excellent written and verbal communication skills

General secretarial experience

Ability to operate in a team environment

Ability to undertake tasks with minimum supervision

Coordination of activities to meet deadlines

Education

Bachelors degree

Tools

Microsoft Office suite

Job description

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

At Worley, we’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.

Primary Responsibilities

• Assist the project team with document preparation and formatting using company templates, including reports, presentations, and correspondence.
• Prepare minutes of meetings for Project Managers and Functional Leads.
• Assist the Project Secretary in the coordination of project events, including large project functions.
• Facilitate project and building inductions and project induction booklet.
• Prepare package stationery for new project team members.
• Liaison with ICT to facilitate timely response to project-related IT issues.
• Assist other team members of the project services.
• Provide administrative support to the Project Secretary and project personnel.
• Responsible for incoming and outgoing mail.
• Assist in setting up meeting room bookings, catering orders and special project requirements.
• Ensure office consumables are made available to Project personnel and coordinate regular stationery orders.
• Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date.
• Provide the team with project-related information and carry out research when required.
• Carry out general adhoc administration duties, as required.
• Issuing IR’s through our system.
• Preparing temporary access for the site visit for engineering and the employees need to visit the site when required.
• Creating and maintaining organizational charts.
• Responsibility for the company belong such as stationery, and offices keys at the project floor.
• Supporting our clients for parking request, visitor parking and offices requirements.
• Reporting any safety violation to HSE department.
• Reporting any facility problems to the facility department.
• Preparing letters for the managers and modification letters error.
• Issuing gate pass.
• Preparing documents transmittal for the letters for outgoing.
• (And any assignment or task assign to you by your Line Manager).

Qualifications

• Must have Bachelors degree.
• General secretarial experience.
• Excellent written and verbal communication skills.
• Experience in Microsoft Office suite of products.
• Able to operate in a team environment with proven ability.
• Able to undertake tasks with minimum supervision.
• Able to coordinate activities to meet deadlines in a timely fashion.
• Previous experience with Engineering background advantageous.

Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

Company

Worley

Primary Location

SAU-EP-Al Khobar

Job

Administrative Support

Schedule

Full-time

Employment Type

Employee

Job Level

Experienced

Job Posting

Apr 8, 2025

Unposting Date

May 9, 2025

Reporting Manager Title

Administration Manager