Project Supply & Coordination Specialist

Sportshub Ksa; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a Project Supply & Coordination Specialist to enhance their project delivery team. This role involves liaising with project managers, conducting supplier research, and ensuring successful event execution. The ideal candidate will be enthusiastic, self-motivated, and possess strong organizational and communication skills. You will play a crucial role in coordinating project tasks, negotiating with suppliers, and participating in event delivery. Join a dynamic team dedicated to creating engaging sports programs and events while utilizing your skills to make a positive impact in the community.

Qualifications

• 2-3 years of event delivery experience preferred, but recent graduates are welcome.
• Strong English communication skills are beneficial.

Responsibilities

• Liaising with Project Managers on supplier deliverables and timelines.
• Conducting supplier research and quality assessments.
• Participation in onsite event delivery and planning.

Skills

Organizational Skills

Time Management

Communication Skills

Negotiation Skills

Teamwork

Problem-Solving

Education

Bachelor's Degree

Job description

About -

SportsHub is a Saudi agency specialized in designing and delivering participation sports activations and programs from grassroots to sports entertainment and events. We utilize local resources and talents in combination with international best practice, know-how and expertise with solutions tailored to local market needs. SportsHub is growing rapidly, expanding its projects reach and is in immediate need for an enthusiastic and creative Project Supply & Coordination Specialist.

Job Details -

SportsHub is expanding its project repertoire to include participation sports programs and events that cover not only after-school activities for children but family fun-days, corporate sports and outreach, as well as other opportunities for community engagement. SportsHub is looking for motivated and enthusiastic individuals, from an events, sports or other appropriate background, to join us on a full-time basis to assist with key project delivery tasks.

As an integral member of the project delivery team, the Project Supply & Coordination Specialist will work closely with the Project Manager and Senior Project Manager in handling project delivery tasks from all aspects.

Main Tasks -

• Liaising with Project Managers on supplier deliverables, dependencies & timelines
• Undertaking supplier research, due diligence and quality assessments
• Identifying delivery options that represent reliable, repeatable implementation opportunities
• Negotiating with suppliers on favourable delivery terms and pricing
• Undertaking proactive supplier order-tracking in line with linked dependencies and schedules
• Working closely with clients, stakeholders and supply partners in coordination of their delivery parts
• Conducting advance event location planning visits & establishing necessary ground-contacts
• Participation in the onsite event delivery
• Assisting in planning third-party staffing needs (freelance, temporary & supplier location/onsite teams)
• Regular periodic status and progress updates and reporting to the Project Manager
• Joining event/program reviews and lessons-learnt with management/leadership
• Building relations with delivery partners, exploring creative opportunities as part of event delivery

Our Requirements -

• Bachelors degree or similar higher-level education
• Enthusiastic, self-motivated with a committed, delivery-driven work focus
• Good organisational & time management skills, with attention to detail
• Good communicator with a friendly personality
• Fast learner and team player, able to work in a challenging environment
• Strong English skills a benefit (both verbal and written English communication)
• Open only to Saudi nationals

Work Experience -

• Ideally, you have 2-3 years event delivery experience, although recent graduates in sports or similar disciplines will also be considered
• Previous events experience, although not a requirement, is a distinct advantage