Project Document Controller

Hitachi Energy Ltd.; Saudi Arabia; On-site; USD 55,000 - 80,000; Full time

Job summary

A leading global technology firm is seeking a Project Document Controller to support Project Managers in managing documentation for GIS projects. The role involves ensuring compliance with quality standards and facilitating communication with internal stakeholders and clients. Candidates should possess a bachelor's degree and significant experience in document control, particularly in project execution.

Qualifications

• 4 years of experience in document control.
• Minimum 2 years leading and coordinating with external customers.
• Expert in SAP or xECM document storage concept.

Responsibilities

• Manage project documentation as per quality standards and schedule.
• Drive completion and approval of key documents.
• Main contact for customers regarding documentation topics.

Skills

Documentation Management

Interpersonal Skills

Communication

Education

Bachelor’s Degree

Tools

SAP

MS Office

Document Control Systems

Job description

- Project Document Controller
# Project Document Controller

The opportunity

You will be supporting Project managers in execution of medium size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule.

How you’ll make an impact

Reviewing of Documents requirements as per project specification and customer requirements, during project handover from sales. Developing and maintaining document control master list for every project, align with internal stakeholders and customer representatives. Driving the completion, submission and approval of key documents and keeping track of every document transaction (through transmittals). Understanding and managing client EDMS system. Coordination and follow-up for all project related drawing and other key document submission or approvals and maintaining updated status of drawings and documents in master file. Preparing the documentation for customer submission and keeping the track record of customer correspondence. Keeping Project manager updated regularly of document status during project reviews. Participating in document approval status review meetings. Main contact for customers in projects for Documentation related topics. Supporting Project Manager for drafting and submission of contractual letters to customer. Archiving or Scanning or Printing - Renaming, recording and filing incoming hard or electronic copies of drawings and documents (Internal and External). Ensuring all management, system documentation is the current version and easily accessible in hard files or digital records. Developing and maintaining document control process for efficient project management. Creating functional location in SAP for project document storage. Preparing documentation for Production handover and I&C handover. Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor’s degree. 4 years of experience in document control. Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers. Expert in SAP or xECM document storage concept. Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems. Ability to work on multiple projects and to deliver quality results on time. Good interpersonal skills and ability to communicate effectively with all project stake holders. Proficiency in both spoken and written English language is required.
| Location | Dammam, Eastern Region, Saudi Arabia |
| Experience | Experienced |
Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future.
We employ around 45,000 people in 90 countries who each day work with purpose and use their different backgrounds to challenge the status quo. We welcome you to apply today and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.