Project Document Controller

Hitachi; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a skilled Document Control Specialist to support project managers in executing complex GIS projects. In this role, you will manage project documentation, ensuring compliance with contractual agreements and quality standards. You will be the main point of contact for documentation-related topics, coordinating with internal stakeholders and clients to ensure timely submission and approval of key documents. This position offers the opportunity to work in a dynamic environment where your contributions will significantly impact project success while upholding the company's core values of safety and integrity.

Qualifications

• 4 years of experience in document control with project execution.
• Expert in SAP and document storage concepts.

Responsibilities

• Manage project documentation as per quality standards and schedules.
• Coordinate document submissions and approvals with clients.

Skills

Document Control

Project Management

Communication Skills

Interpersonal Skills

SAP

MS Office

Education

Bachelor's Degree

Tools

SAP

xECM

SharePoint

Job description

Location:

Dammam, Eastern Region, Saudi Arabia

Job ID:

R0086407

Date Posted:

2025-04-09

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Project/Program Management

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

You will be supporting Project managers in execution of medium size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule.

How you’ll make an impact

• Reviewing of Documents requirements as per project specification and customer requirements, during project handover from sales.
• Developing and maintaining document control master list for every project, align with internal stakeholders and customer representatives.
• Driving the completion, submission and approval of key documents and keeping track of every document transaction (through transmittals).
• Understanding and managing client EDMS system.
• Coordination and follow-up for all project related drawing and other key document submission or approvals and maintaining updated status of drawings and documents in master file.
• Preparing the documentation for customer submission and keeping the track record of customer correspondence.
• Keeping Project manager updated regularly of document status during project reviews.
• Participating in document approval status review meetings.
• Main contact for customers in projects for Documentation related topics.
• Supporting Project Manager for drafting and submission of contractual letters to customer.
• Archiving or Scanning or Printing - Renaming, recording and filing incoming hard or electronic copies of drawings and documents (Internal and External).
• Ensuring all management, system documentation is the current version and easily accessible in hard files or digital records.
• Developing and maintaining document control process for efficient project management.
• Creating functional location in SAP for project document storage.
• Preparing documentation for Production handover and I&C handover.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor’s degree.
• 4 years of experience in document control. Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
• Expert in SAP or xECM document storage concept.
• Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems.
• Ability to work on multiple projects and to deliver quality results on time.
• Good interpersonal skills and ability to communicate effectively with all project stakeholders.
• Proficiency in both spoken and written English language is required.