Project Document Controller

Hitachi Energy Ltd.; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a Project Document Controller to support project managers in executing complex GIS projects. This role involves managing project documentation, ensuring compliance with quality standards, and maintaining communication with stakeholders. You will be responsible for developing document control processes, preparing documentation for customer submissions, and coordinating with clients on documentation-related topics. Join a global team that values diversity and collaboration, and contribute to advancing a sustainable energy future through innovative solutions.

Qualifications

• 4 years of experience in document control and project execution.
• Expert in SAP and document storage concepts.

Responsibilities

• Manage project documentation as per quality standards and schedules.
• Coordinate document submissions and approvals with stakeholders.

Skills

Document Control

Project Management

Communication Skills

SAP

MS Office

Interpersonal Skills

Education

Bachelor's Degree

Tools

SAP

xECM

SharePoint

Job description

Project Document Controller

The opportunity

You will be supporting Project managers in execution of medium size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule.

How you’ll make an impact

1. Reviewing of Documents requirements as per project specification and customer requirements, during project handover from sales.
2. Developing and maintaining document control master list for every project, align with internal stakeholders and customer representatives.
3. Driving the completion, submission and approval of key documents and keeping track of every document transaction (through transmittals).
4. Understanding and managing client EDMS system.
5. Coordination and follow-up for all project related drawing and other key document submission or approvals and maintaining updated status of drawings and documents in master file.
6. Preparing the documentation for customer submission and keeping the track record of customer correspondence.
7. Keeping Project manager updated regularly of document status during project reviews.
8. Participating in document approval status review meetings.
9. Main contact for customers in projects for Documentation related topics.
10. Supporting Project Manager for drafting and submission of contractual letters to customer.
11. Archiving or Scanning or Printing - Renaming, recording and filing incoming hard or electronic copies of drawings and documents (Internal and External).
12. Ensuring all management, system documentation is the current version and easily accessible in hard files or digital records.
13. Developing and maintaining document control process for efficient project management.
14. Creating functional location in SAP for project document storage.
15. Preparing documentation for Production handover and I&C handover.
16. Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

1. A bachelor’s degree.
2. 4 years of experience in document control.
3. Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
4. Expert in SAP or xECM document storage concept.
5. Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.) and at least one type of document control systems.
6. Ability to work on multiple projects and to deliver quality results on time.
7. Good interpersonal skills and ability to communicate effectively with all project stakeholders.
8. Proficiency in both spoken and written English language is required.

Location: Dammam, Eastern Region, Saudi Arabia

Experience: Experienced

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future.

We employ around 45,000 people in 90 countries who each day work with purpose and use their different backgrounds to challenge the status quo. We welcome you to apply today and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.