Project Document Controller

Hitachi Energy; Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Control Specialist to support project managers in executing medium to large GIS projects. This role involves managing project documentation according to contractual agreements and quality standards, ensuring efficient communication with clients and stakeholders. You will be responsible for maintaining document control processes and utilizing systems like SAP and SharePoint to manage documentation effectively. If you have a background in document control and project management, and thrive in a collaborative environment, this is an exciting opportunity to contribute to impactful projects while living the core values of safety and integrity.

Qualifications

• 4 years of experience in document control and project execution.
• Expert in SAP and document control systems.

Responsibilities

• Manage project documentation as per agreements and quality standards.
• Coordinate document submissions and approvals with stakeholders.

Skills

Document Control

Project Management

Communication Skills

SAP

MS Office

Education

Bachelor's Degree

Tools

xECM Document Storage

SharePoint

Job description

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The opportunity

You will be supporting Project managers in execution of medium size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule.

How You’ll Make An Impact

• Reviewing of Documents requirements as per project specification and customer requirements, during project handover from sales.
• Developing and maintaining document control master list for every project, align with internal stakeholders and customer representatives.
• Driving the completion, submission and approval of key documents and keeping track of every document transaction (through transmittals).
• Understanding and managing client EDMS system.
• Coordination and follow-up for all project related drawing and other key document submission or approvals and maintaining updated status of drawings and documents in master file.
• Preparing the documentation for customer submission and keeping the track record of customer correspondence.
• Keeping Project manager updated regularly of document status during project reviews.
• Participating in document approval status review meetings.
• Main contact for customers in projects for Documentation related topics.
• Supporting Project Manager for drafting and submission of contractual letters to customer.
• Archiving or Scanning or Printing - Renaming, recording and filing incoming hard or electronic copies of drawings and documents (Internal and External).
• Ensuring all management, system documentation is the current version and easily accessible in hard files or digital records.
• Developing and maintaining document control process for efficient project management.
• Creating functional location in SAP for project document storage.
• Preparing documentation for Production handover and I&C handover.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

Your background

• A bachelor’s degree.
• 4 years of experience in document control. Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
• Expert in SAP or xECM document storage concept.
• Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems.
• Ability to work on multiple projects and to deliver quality results on time.
• Good interpersonal skills and ability to communicate effectively with all project stakeholders.
• Proficiency in both spoken and written English language is required.
  
  

Apply now

Location: Dammam, Eastern Region, Saudi Arabia
Job type: Full time
Experience: Experienced
Job function: Project | Program Management
Contract: Regular
Publication date: 2025-04-09
Reference number: R0086407