Project Coordinator

Client of Foreground; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player in the events and entertainment sector is seeking a proactive Project Coordinator to enhance the planning and execution of high-profile events. This role demands a detail-oriented individual who thrives in fast-paced environments, ensuring seamless coordination among teams and stakeholders. Responsibilities include creating event timelines, managing logistics, and maintaining project documentation. The ideal candidate will possess strong organizational skills and proficiency in event management software. If you are passionate about event coordination and eager to contribute to exciting projects, this opportunity is for you!

Qualifications

• 1-3 years of experience in event coordination or project support.
• Strong communication, multitasking, and organizational skills.

Responsibilities

• Assist in creating event timelines, schedules, and detailed project plans.
• Coordinate logistics including transportation, venue booking, vendor management, and catering.

Skills

Project Documentation

Operations

Logistics

Entertainment

Asana

Organizational Skills

Catering

Event Management

Trello

Vendor Management

Timelines

Transportation

Deliverables

Business Management

Presentations

Vendors

Materials

Documentation

Software

Planning

Microsoft Office

Business

Communication

Management

Education

Bachelor's degree in Business Management

Bachelor's degree in Hospitality

Bachelor's degree in Communications

Tools

Microsoft Office

Asana

Trello

Job description

Bachelor of Hotel Management (Hotel Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Foreground is partnering with a leading events and entertainment organization in Saudi Arabia to identify a proactive Project Coordinator to support the planning and execution of high-profile events. The ideal candidate is detail-oriented, organized, and capable of handling fast-paced operations while ensuring coordination between teams and stakeholders.

Key Responsibilities

1. Assist in creating event timelines, schedules, and detailed project plans.
2. Coordinate logistics including transportation, venue booking, vendor management, and catering.
3. Prepare and distribute event materials, including presentations, contracts, and vendor agreements.
4. Serve as a liaison with clients and vendors, ensuring smooth communication and timely follow-ups.
5. Track deliverables and ensure deadlines and quality standards are met.
6. Maintain and update project documentation and assist with budget tracking and invoice processing.
7. Provide on-site support during setup, live events, and teardown.
8. Help manage event staff and address real-time issues.
9. Assist in post-event reporting and feedback collection.

Qualifications

• Bachelor's degree in Business Management, Hospitality, Communications, or a related field.
• 1-3 years of experience in event coordination or project support.
• Strong communication, multitasking, and organizational skills.
• Proficiency in Microsoft Office and event management software (e.g., Asana, Trello).

Required Skills

• Project Documentation
• Operations
• Logistics
• Entertainment
• Asana
• Organizational Skills
• Catering
• Event Management
• Trello
• Vendor Management
• Timelines
• Transportation
• Deliverables
• Business Management
• Presentations
• Vendors
• Materials
• Documentation
• Software
• Planning
• Microsoft Office
• Business
• Communication
• Management

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Advertising
• Media Planning
• PR

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