Project Assistant

MBC GROUP; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Project Assistant to support various project management tasks. This role involves coordinating meetings, managing project documentation, and ensuring effective communication among team members. The ideal candidate will have a strong background in project management, excellent organizational skills, and proficiency in project management software. Join a dynamic team where your contributions will help drive project success and enhance operational efficiency. If you are passionate about project coordination and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• Bachelor’s degree in business administration or related field required.
• Proven experience as a Project Assistant or similar role.

Responsibilities

• Coordinate project meetings, events, and travel arrangements.
• Assist in developing and maintaining project plans and schedules.
• Monitor project budgets and expenditures.

Skills

Project Management

Organizational Skills

Communication Skills

Problem-Solving

Multitasking

Education

Bachelor’s degree in Business Administration

Certification in Project Management (e.g., CAPM, PMP)

Tools

MS Project

Asana

Trello

Microsoft Office Suite

Job description

Responsibilities:

1. Administrative Support:
   • Schedule and coordinate project meetings, events, and travel arrangements.
   • Prepare and distribute meeting agendas, take minutes, and follow up on action items.
   • Maintain organized project documentation and ensure proper filing.
2. Communication:
   • Act as a liaison between project team members and external stakeholders.
   • Draft, review, and distribute project-related communications and updates.
   • Ensure effective communication within the project team.
3. Project Planning and Coordination:
   • Assist in developing and maintaining project plans and schedules.
   • Track project milestones, deliverables, and deadlines.
   • Coordinate resources and logistics to support project tasks.
4. Data Management:
   • Collect, analyze, and report on project data and performance metrics.
   • Maintain project databases and ensure data accuracy and integrity.
   • Assist in preparing project reports and presentations.
5. Financial Management:
   • Monitor project budgets and expenditures, ensuring compliance with financial guidelines.
   • Assist in preparing budget reports and financial documentation.
   • Process invoices and track project-related expenses.
6. Risk Management:
   • Assist in identifying and managing project risks and issues.
   • Help develop and implement risk mitigation strategies.
   • Document and escalate issues as necessary.
7. Quality Assurance:
   • Ensure project deliverables meet quality standards and client requirements.
   • Support the implementation of project management methodologies and best practices.
   • Conduct project reviews and gather feedback for continuous improvement.
8. Resource Management:
   • Assist in managing project resources, including personnel, equipment, and materials.
   • Coordinate resource allocation and monitor usage.
   • Maintain records of resource availability and allocation.
9. Logistics and Procurement:
   • Manage procurement processes, including obtaining quotes and coordinating purchases.
   • Ensure timely delivery of materials and services required for the project.
   • Maintain inventory records and manage logistics.
10. Support for Project Management Tools:
    • Utilize project management software to track project progress and update plans.
    • Train team members on the use of project management tools and software.
    • Ensure effective and efficient use of project management tools.
11. Ad Hoc Tasks:
    • Provide general support to the project manager and team as needed.
    • Assist with special projects and tasks as they arise.
    • Adapt to changing project requirements and priorities.

Requirements:

Qualifications:

• Bachelor’s degree in business administration, Project Management, or a related field (or equivalent experience).
• Proven experience as a Project Assistant or similar administrative role.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Certification in project management (e.g., CAPM, PMP) is a plus.
• Experience in [specific industry or field relevant to the position].
• Familiarity with financial management and budgeting principles.