Project Admin Assistant

Vanderlande; Jeddah; On-site; SAR 50,000 - 70,000; Full time

Job summary

A leading logistics company is seeking a Project Admin Assistant in Jeddah. The role involves providing administrative and logistical support, coordinating with stakeholders, and managing essential documentation. A bachelor's degree is required along with strong computer skills and excellent communication in English and Arabic. Experience in a high-performing environment is preferred, and proficiency in MS Office is essential.

Qualifications

• 2-3 years of relevant administrative or office management experience.
• Experience handling multiple tasks in a high-performing environment.
• Must be punctual, dedicated, and responsible.

Responsibilities

• Provide administrative assistance to management.
• Manage airport pass applications and renewals.
• Track documentation related to work visas, passports, and IDs.
• Collaborate with Finance for billing.

Skills

Excellent communication skills (in English and Arabic)

MS Office skills (Word, Excel, PowerPoint)

Detail-oriented

Self-starter

Decision-making ability

Education

Bachelor's degree or equivalent

Job description

Job Title

Project Admin Assistant

Job Description

Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies.

Scope

• Covering site administration and logistics operations at the airport.
• Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.

Qualifications And Abilities

• A bachelor\'s degree or equivalent with strong computer skills.
• At least 2-3 years of relevant administrative or office management experience.
• Excellent communication skills (in English and Arabic).
• Experience handling multiple tasks in a high-performing environment.
• MS Office skills (Word, Excel, PowerPoint).
• Detail-oriented, self-starter, and proactive personality.
• Must be punctual, dedicated, and responsible.
• Decision-making ability.

Responsibilities

• Provide administrative assistance to management.
• Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.
• Manage airport pass applications and renewals.
• Manage vendor coordination for timely delivery of orders/supplies.
• Collect POs, payment cheques, and deposit in the bank.
• Collaborate with Finance for billing.
• Prepare entry/exit gate passes.
• Keep tracked records of work visas, passports, and resident IDs.
• Supervise security team if required.