Project Admin Assistant

Vanderlande Industries GmbH; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A logistics solutions provider is seeking an administrative support professional in Jeddah, Saudi Arabia. The role involves providing comprehensive administrative and logistical support, ensuring compliance with airport regulations, and coordinating with various stakeholders. Candidates should have a bachelor's degree, 2-3 years of relevant experience, and excellent communication skills in English and Arabic. MS Office proficiency is required. Competitive salary and benefits offered.

Qualifications

• 2-3 years of relevant administrative or office management experience.
• Experience handling multiple tasks in a high-performing environment.
• Must be punctual, dedicated, and responsible.

Responsibilities

• Provide administrative assistance to management.
• Track and log documentation, records of work visas and IDs.
• Manage vendor coordination for timely delivery.
• Collaborate with Finance for billing.

Skills

Excellent communication skills

Strong computer skills

Detail-oriented

Self-starter

Proactive personality

MS Office skills (Word, Excel, PowerPoint)

Education

Bachelor's degree or equivalent

Job description

External Job Description

Job purpose statement:

• Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site.
• Coordinating with various stakeholders and maintaining essential documentation and supplies.

Scope:

• Covering site administration and logistics operations at the airport.
• Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.

Qualification and abilities:

• A bachelor's degree or equivalent with strong computer skills.
• At least 2-3 years of relevant administrative or office management experience.
• Excellent communication skills (in English and Arabic).
• Experience handling multiple tasks in a high-performing environment.
• MS Office skills (Word, Excel, PowerPoint).
• Detail-oriented, self-starter, and proactive personality.
• Must be punctual, dedicated, and responsible.
• Decision-making ability.

Responsibilities:

• Provide administrative assistance to management.
• Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.
• Manage airport pass applications and renewals.
• Manage vendor coordination for timely delivery of orders/supplies.
• Collect POs, payment cheques, and deposit in the bank.
• Collaborate with Finance for billing.
• Prepare entry/exit gate passes.
• Keep tracked records of work visas, passports, and resident IDs.
• Supervise security Team if required.