Basic Function
A procurement specialist in jadeer company is responsible for managing the process of acquiring goods, services, or works from external sources for an organization. Their primary duties.
Duties And Responsibilities
- Sourcing: Identifying potential suppliers, vendors, or contractors who can provide the
required goods or services. This involves researching, evaluating, and selecting suppliers based on factors such as price, quality, reliability, and delivery speed.
- Negotiation: Negotiating contracts, prices, and terms with suppliers to ensure favorable
terms and conditions for the organization. This includes obtaining
competitive bids, analyzing proposals, and reaching agreements that meet the
organization's requirements while maximizing value.
- Purchase Order Management: Generating purchase orders and ensuring accuracy in terms
of specifications, quantities, pricing, and delivery schedules. They also
track and monitor purchase orders to ensure timely delivery and resolve any
discrepancies or issues that may arise.
- Supplier Relationship Management: Developing and maintaining positive relationships
with suppliers to foster collaboration, resolve conflicts, and address any concerns or issues. This involves regular communication, performance evaluations, and implementing strategies to improve supplier performance and reliability.
- Contract Management: Managing contracts with suppliers, including reviewing terms and
conditions, ensuring compliance with legal and regulatory requirements, and
overseeing contract renewals or terminations as necessary.
- Cost Analysis: Analyzing costs associated with procurement activities to identify
opportunities for cost savings, efficiency improvements, and risk mitigation.
This may involve conducting cost-benefit analysis, identifying areas for
process optimization, and implementing cost-effective procurement strategies.
- Assist in Inventory Management: Collaborating with internal stakeholders such as
inventory managers or warehouse personnel to ensure adequate stock levels and
minimize inventory costs while meeting operational needs.
- Risk Management: Identifying and assessing risks associated with procurement
activities, such as supply chain disruptions, price fluctuations, or supplier
failures, and implementing strategies to mitigate these risks.
- continuously assessing systems and policies / procedures related to the procurement cycle
for improvements in design and implementation".
- Compliance: Ensuring compliance with organizational policies and procedures, as well as
relevant laws and regulations governing procurement activities. This includes
maintaining accurate records, adhering to ethical standards, and conducting
audits or reviews as required.
- Continuous Improvement: Continuously evaluating and improving procurement processes,
systems, and practices to enhance efficiency, effectiveness, and value
delivery to the organization.
Others
Overall, a procurement officer plays a crucial role in ensuring that the organization obtains the necessary goods and services at the right quality, price, and time, while also managing risks and optimizing procurement processes to drive value and support organizational objectives
Education And Qualification
Bachelor’s degree in business administration, supply chain management or any related field.
Professional Experience
At least 5 years’ experience in procurement.
Skills And Attributes
- Ability to negotiate effectively with suppliers to secure the best prices, terms, and conditions.
- Conflict resolution skills to address and resolve disputes between vendors and internal teams.
- Strong understanding of end-to-end supply chain processes.
- Expertise in managing and maintaining positive relationships with vendors.
- Knowledge of drafting, negotiating, and managing procurement contracts.
Hours/Shift Work
As per the contract and as per the company's operation requirements,
Conditions
This Job description is subject to periodic review and may be changed at any time by the authorized personnel.