Procurement Assistant

Believe Cosmetics Company; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in the cosmetics sector is seeking a Procurement & International Logistics Executive based in Jeddah, Saudi Arabia. The role involves managing procurement processes for cosmetic ingredients and coordinating international logistics to ensure timely product deliveries. The ideal candidate will have a background in supply chain management with relevant experience in procurement and logistics, knowledge of ERP systems, and strong organizational skills. This position offers a dynamic work environment with opportunities for cross-functional collaboration.

Qualifications

• 2–4 years of experience in procurement and international logistics.
• Knowledge of cosmetic ingredient sourcing.
• Proficient in ERP systems and MS Office.

Responsibilities

• Manage purchase orders and supplier records.
• Coordinate international shipments and customs clearance.
• Prepare and verify shipping documents and ensure compliance.

Skills

Procurement process knowledge

Supply Chain

Contract & Negotiations

Logistics

Vendor management

Supplier development

Education

Bachelor’s degree in supply chain management or related field

Tools

ERP systems (SAP, Oracle)

MS Office (especially Excel)

Job description

Position Summary:

We are seeking a proactive and detail-oriented Procurement & International Logistics Executive to support our sourcing and international logistics operations in the cosmetics and personal care sector. Based in Jeddah, Saudi Arabia, this role is responsible for coordinating with global suppliers, managing imports, and ensuring efficient logistics for timely product availability.

Key Responsibilities:

Procurement:

• Manage purchase orders for cosmetic ingredients, raw materials, and packaging, ensuring alignment with production plans.
• Maintain supplier records and ensure adherence to product quality and regulatory standards.
• Assist in supplier negotiations and cost control measures in collaboration with the Procurement Lead.
• Liaise with R&D and quality teams to support sourcing of new materials and innovation projects.
• Monitor vendor performance on delivery, quality, and pricing.

International Logistics:

• Coordinate international shipments (air and sea) of raw materials and finished goods.
• Work with freight forwarders and customs agents to ensure smooth import operations into Saudi Arabia.
• Prepare and verify shipping documents including invoices, packing lists, and certificates of origin.
• Monitor logistics schedules and resolve customs clearance or delivery issues promptly.
• Ensure compliance with Saudi import/export laws, GSO/GCC regulations, and applicable Incoterms.

Qualifications:

• Bachelor’s degree in supply chain management, International Business, Logistics, or a related field.
• 2–4 years of experience in procurement and international logistics, ideally within cosmetics or FMCG.
• Knowledge of cosmetic ingredient sourcing and international supply chain operations.
• Proficient in ERP systems (SAP, Oracle) and MS Office (especially Excel).
• Strong understanding of Incoterms, customs clearance procedures, and international shipping protocols.
• Excellent organizational and communication skills.

Preferred:

• Familiarity with SFDA regulations and documentation.
• Experience managing logistics and imports in the GCC region.
• Understanding of sustainable and ethical sourcing practices.

Work Conditions:

• Office-based in Jeddah with occasional visits to suppliers, warehouses, or ports.
• Cross-functional coordination with procurement, regulatory, and product teams.

Skills

Procurement process knowledge

Supply Chain

Contract & Negotiations

Logistics

Vendor management

Supplier development