Process Coordinators (Logistic) : Dammam 3rd Industrial City

NOV Inc; Ash Shuqayq; On-site; USD 25,000 - 35,000; Full time

Job summary

A leading company in the operational sector is seeking a candidate to assist various departments with administrative tasks. The candidate will be responsible for document control, supporting project-related endeavors, and ensuring effective communication between teams. This role involves a focus on customer satisfaction, adaptability, and a strong grasp of organizational needs, making it a dynamic opportunity for those with a background in Supply Chain.

Qualifications

• At least 2 years of experience in document control within a manufacturing environment.
• Strong customer focus and understanding of organizational culture.

Responsibilities

• Support operation-related departments with various administrative tasks.
• Gather and analyze feedback from customers and project users.
• Coordinate with department heads and manage vendor relationships.

Skills

Proficiency in English

Computer skills

Customer focus

Ability to adapt

Education

College education or diploma in Supply Chain

Tools

Microsoft Word

Excel

Job description

To work under the direction of the Department Manager and be responsible for completing all tasks assigned by the Manager. The role could be in any operation-related department.

Responsibilities / Accountabilities & Authority:

• Support operation-related departments such as logistics, production, procurement, and warehouse with various administrative tasks.
• Responsible for submitting and retrieving records as per project requirements.
• Follow up with department heads to ensure necessary documents are ready on time.
• Coordinate with department heads for smooth internal communication and setting priorities.
• Coordinate with the client team for managing project-specific document transmittals.
• Gather and analyze feedback from customers and project users to assess satisfaction and success.
• Onboard new hires by arranging their seating, providing company gear, and setting up hardware in collaboration with Human Resources.
• Perform basic bookkeeping and update the accounting system.
• Assist in managing vendor relationships.
• Manage multiple priorities effectively in a fast-paced environment.
• Be flexible and available to work overtime as needed to support team and business needs.
• Follow all safety, health, and environmental protocols.
• Participate in internal audits according to API Q1 & ISO 9001 standards.
• Perform other duties as assigned.

Skills & Experience Required:

• College education or diploma in Supply Chain.
• Proficiency in reading, writing, and speaking English, with related arithmetic skills.
• Proficient in computer skills, especially Microsoft Word, Excel, and related applications.
• At least 2 years of experience in document control within a manufacturing environment.

Strategic:

• Ability to understand, evaluate, and apply technical information.
• Understanding of business needs and drivers.
• Anticipate the impact of change and adapt to challenges, accepting risk and uncertainty.

Operational:

• Ability to understand and analyze complex systems and workflows.

Confidence:

• Responsible and dependable in challenging situations.
• Willing to engage in disputes to resolve issues fairly.

Energy:

• Motivated by challenges and opportunities.

Organizational:

• Aware of organizational culture and politics, and adapt personal style accordingly.

Personal and Interpersonal:

• Strong customer focus (internal and external).
• Consistently adheres to work instructions and procedures, expecting others to do the same.