Plant Senior Administrator

Olayancareer; Dammam; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking an administrative professional to provide essential support to plant-based operations in Dammam. The successful candidate will coordinate communications with various government departments and ensure compliance with local regulations, requiring fluency in Arabic. This role offers an opportunity to work closely with the supply chain, manage HR inquiries, and oversee plant reception and services.

Qualifications

• Saudi national required for representation at government departments.
• Experience in administrative tasks relevant to supply chain and customs.
• Strong communication skills for liaising with external partners.

Responsibilities

• Coordinate the annual approval process for importing raw materials.
• Prepare Arabic documentation for customs and government communications.
• Serve as first point of contact for HR-related inquiries.

Skills

Fluent Arabic speaking and writing

Communication

Coordination

Job description

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Number of Openings: 1

Role Purpose

Responsible for providing timely and accurate administrative services to all plant-based departments, especially where duties involve fluent Arabic speaking and writing. The role also involves dealing with government departments such as customs, the Ministry of the Interior, and the Ministry of Commerce. Only a Saudi national can represent BCL at these departments.

Job Accountabilities & Activities

• Coordinate the annual approval process for importing raw materials, preparing necessary documents in Arabic.
• Collaborate with the supply chain team to clear shipments at airports and seaports, preparing clearance documents in Arabic prior to shipment arrival.
• Follow up on customs clearance delays by visiting the seaport in person and coordinating with the supply chain manager to ensure all paperwork is complete.
• Communicate effectively with external partners.
• Prepare and obtain necessary approvals from the SFDA for shipments by completing Arabic applications and tracking the process.
• Serve as the first point of contact for employees regarding HR-related inquiries.
• Coordinate with relevant ministries (customs, Ministry of the Interior, Ministry of Commerce) by preparing Arabic documentation, attesting letters, etc. Assist with payroll by providing employee information such as holiday and sick leave data.
• Arrange travel and bookings for international visitors to the plant. Review and ensure compliance with BCL policies and legal requirements.
• Oversee plant reception and canteen services, ensuring mail, courier, stationary, and canteen services are provided as per agreements. Organize regular mail collection and delivery between corporate offices and the plant.
• Support the plant manager in liaising with government authorities to ensure all plant licenses are current and renewed timely.
• Perform ad-hoc duties as assigned by various departments.

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