Personal Assistant to Managing Director (Saudi Nationality)

Accor Hotels; Riyadh; On-site; USD 25,000 - 35,000; Full time

Job summary

Accor Hotels seeks a dedicated Personal Assistant to the Managing Director at the Sofitel Riyadh. This role offers a unique opportunity to support senior management in a luxury hotel environment, ensuring optimal operations through exceptional organizational and communication skills.

Qualifications

• Saudi National preferred with a degree in Hospitality or Business.
• Previous PA experience in the hotel sector is a plus.
• Proficient in English & Arabic; other languages are an asset.

Responsibilities

• Manage the MD's calendar and sensitive correspondence.
• Prepare reports, presentations, and financial documents.
• Coordinate with ExComs to ensure project deadlines are met.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Attention to detail

Education

Bachelor’s degree in Hospitality Management

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Company Description

Sofitel Riyadh Hotel & Convention Center: A Symphony of French Elegance and Saudi Arabian Warmth
The Sofitel Riyadh is dedicated to providing a five-star experience characterized by luxury, elegance, and impeccable service. The hotel's commitment to personalized attention ensures that each guest's stay is not just comfortable but memorable. Blending urban sophistication with refined opulence, the Sofitel Riyadh creates an atmosphere where every detail is thoughtfully curated to offer a unique and unforgettable experience.

Byjoiningus,youwillbecomeaHeartist,becausehospitalityis, first andforemost, aworkofheart.

Youwilljoinacaringenvironmentand a teamwhereyoucanbeallyouare. Youwillbein asupportiveplace togrow, tofulfilyourself, todiscoverotherprofessions and topursuecareeropportunities, inyourhotelor inotherhospitalityenvironments, inyourcountry oranywherein the world!

Youwillenjoyexclusivebenefits,specificto thesectorandbeyond, aswellasstrongrecognition foryourdailycommitment.

Everythingyouwilldowithus,regardlessofyourprofession,willofferadeepsenseofmeaning, tocreatelasting,memorableandimpactfulexperiencesforyourcustomers,foryourcolleaguesand for theplanet.

Hospitalityisaworkofheart,
Joinus andbecomeaHeartist.

Job Description

The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the Managing Director in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the MD and various stakeholders.

• Manage sensitive information with discretion and integrity.
• Acting as the first point of contact for the Executive Office.
• Managing Director's calendar management
• Preparing reports, presentations, Memos, SOPs, Complimentary Vouchersand any official documents
• Managing correspondence, including negative reviews directed to the MD
• Preparing and processing MD’s monthly expenses, travel expenses, insurance reimbursement claims, MD’s Travel arrangements
• Reviewing and proofreading contracts, capex files and any other documents for accuracy before the Managing Director review
• Keeping all ExComs/ departments on task to meet deadlines
• Preparing the monthly business review presentation and minute taking
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Maintain organized filing systems, both physical and digital.
• Prepare reports for the MD.
• Managing stationery inventory (Future log).

Qualifications

Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred.

• Saudi National.
• Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
• Proficiency in both English & Arabic is required; additional languages are considered an assest.
• Experience in supporting senior management is an advantage.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problem-solving and critical thinking skills.
• High level of integrity and confidentiality.
• Adaptability to changing environments and priorities.