Personal Assistant to Managing Director

SOFITEL; Riyadh; On-site; USD 30,000 - 50,000; Full time

Job summary

A leading hotel in Saudi Arabia seeks a Personal Assistant to the Managing Director. This role involves managing correspondence, preparing official documents, and supporting the MD in daily operations. The ideal candidate will have a degree in Hospitality or Business, and strong organizational and communication skills.

Qualifications

• Degree in Hospitality Management or Business Administration preferred.
• Experience as a personal assistant or in an administrative role in hospitality.
• Proficiency in English & Arabic required.

Responsibilities

• Manage sensitive information and act as the first point of contact for the Executive Office.
• Prepare reports, presentations, memos, and MD's travel arrangements.
• Monitor project timelines and deliverables, ensuring deadlines are met.

Skills

Organizational skills

Communication skills

Problem-solving skills

Time-management skills

Attention to detail

Adaptability

Education

Bachelor's degree in Hospitality Management

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Personal Assistant to Managing Director SOFITEL

The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the Managing Director in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the MD and various stakeholders.

• Manage sensitive information with discretion and integrity.
• Acting as the first point of contact for the Executive Office.
• Managing Director's calendar management
• Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents
• Managing correspondence, including negative reviews directed to the MD
• Preparing and processing MD s monthly expenses, travel expenses, insurance reimbursement claims, MD s Travel arrangements
• Reviewing and proofreading contracts, capex files and any other documents for accuracy before the Managing Director review
• Keeping all ExComs/ departments on task to meet deadlines
• Preparing the monthly business review presentation and minute taking
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Maintain organized filing systems, both physical and digital.
• Prepare reports for the MD.
• Managing stationery inventory (Future log).

Qualifications

Bachelor s degree in Hospitality Management, Business Administration, or a related field preferred.

• Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
• Proficiency in both English & Arabic is required; additional languages are considered an assest.
• Experience in supporting senior management is an advantage.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problem-solving and critical thinking skills.
• High level of integrity and confidentiality.
• Adaptability to changing environments and priorities.

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Personal Assistant To Managing Director

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