Personal Assistant

Hilton Worldwide, Inc.; Jeddah; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player in hospitality is seeking a Personal Assistant to the General Manager. This role is crucial for ensuring the smooth operation of the Executive Office, where you'll manage correspondence, assist with recruitment, and oversee departmental secretaries. Ideal candidates will have strong communication skills and proficiency in Microsoft Office tools. Join a global leader dedicated to exceptional guest experiences and be part of a team that values your contributions.

Qualifications

• 1+ years of experience in administrative roles, preferably in hospitality.
• Understanding of hotel operations, practices, and procedures.

Responsibilities

• Assist with recruitment and coordinate work visas for expatriates.
• Compile management reports and record meeting minutes.

Skills

MS Word

Excel

PowerPoint

Outlook

Communication Skills

Interpersonal Skills

Education

Degree in Business Administration

Job description

Job Description - Personal Assistant (HOT0BLS4)

Job Number:

HOT0BLS4

Work Location

Hilton Jeddah North Corniche Road Jeddah 21462

An Administrative Assistant maintains an efficient and effective Executive Office through the distribution of internal and external mail, independent correspondence, and an up-to-date registry system.

What will I be doing?

A Personal Assistant to the General Manager ensures the smooth operation of the Executive Office by performing tasks such as:

• Assisting in the recruitment process of expatriates and coordinating work visas and permits; maintaining expatriate files with confidentiality.
• Compiling and submitting management reports timely.
• Attending meetings and recording minutes; overseeing translation of minutes when necessary.
• Monitoring adherence to administration standards and corporate guidelines.
• Translating and circulating government documents promptly.
• Supervising departmental secretaries, reviewing performance, and recommending training.
• Coordinating special reservation requests through the Executive Office.
• Performing additional duties as assigned.

What are we looking for?

Ideal candidates are those who:

• Have at least 1 year of relevant experience, preferably in a hotel environment.
• Understand hotel operations, practices, and procedures.
• Are proficient in MS Word, Excel, PowerPoint, Outlook, and office equipment.
• Possess strong communication and interpersonal skills.

Preferred qualifications include a Degree in Business Administration or equivalent, though relevant work experience can substitute for formal education.

What will it be like to work for Hilton?

Hilton is a leading global hospitality company, offering a range of accommodations from luxury hotels to extended-stay suites. For nearly a century, Hilton has provided exceptional guest experiences, driven by our vision to "fill the earth with the light and warmth of hospitality." Our team members are central to our success and creating memorable experiences worldwide.