People & Admin Specialist

Lucidya; Riyad Al Khabra; On-site; SAR 150,000 - 200,000; Full time

Job summary

A fast-growing technology firm in MENA is seeking a People & Admin Specialist in Saudi Arabia to support HR operations and administrative tasks. This pivotal role ensures accuracy in payroll, compliance with local labor laws, and enhances employee experience. Ideal candidates are Saudi nationals with strong HR experience, fluent in English, and possess a proactive mindset to drive improvements. Join a dynamic team and help embed a culture of agility and trust.

Qualifications

• 3–5 years of experience in HR operations or admin roles.
• Experience in startup or tech environment preferred.
• High attention to detail and discretion handling sensitive information.

Responsibilities

• Lead monthly payroll preparation with Finance team.
• Ensure compliance with Saudi labor laws.
• Maintain employee records in HRIS system.

Skills

English fluency

Payroll experience

Knowledge of Saudi labor laws

Microsoft Office proficiency

Organizational skills

Attention to detail

Education

Bachelor’s degree in HR or Business Administration

Tools

HR software

ZenHR

BambooHR

Gusto

ADP

Job description

About Lucidya

Lucidya is a fast-growing technology company empowering organizations across the MENA region with cutting-edge customer experience (CX) and data analytics solutions. As we scale, we’re committed to building a high-performing culture grounded in agility, innovation, and trust.

Why This Role Matters

We’re hiring a People & Admin Specialist to serve as the operational backbone of our People function in Saudi Arabia. This is a critical role that ensures the seamless execution of day-to-day HR activities and administrative operations. You’ll be the key link between our Talent Acquisition, HRIS, Finance, and Administration teams, making sure data is accurate, processes are timely, and employees are supported at every step.

Without someone in this seat, we risk operational inefficiencies across payroll, onboarding, documentation, and office management. Your role is essential in maintaining compliance, improving our employee experience, and ensuring Lucidya’s continued growth.

Requirements

People Operations

• Maintain accurate and up-to-date employee records on the HRIS system
• Lead monthly payroll preparation in collaboration with the Finance team (absences, leaves, EOS, expense claims, etc.)
• Ensure strict compliance with Saudi labor laws and internal People policies
• Be the point of contact post-offer to collect documents, draft and share employment contracts, and initiate onboarding
• Manage travel logistics including hotel and airline bookings for staff
• Maintain and update the Employee Handbook regularly
• Support benefit administration : insurance, leave tracking, gratuity, and other entitlements
• Draft and issue employee letters and formal documents upon request
• Serve as the go-to person for employees with policy, process, or procedural questions

Administration & Office Management

Manage the inventory and ordering of office supplies

Coordinate with cleaning, maintenance, and facilities providers to ensure office upkeep

Liaise with external vendors and service providers

Ensure physical workspace supports a productive, efficient, and engaging environment

Who You Are

Minimum Requirements (Non-Negotiables)

Saudi national

Bachelor’s degree in HR, Business Administration, or a related field

3–5 years of proven experience in HR operations or admin roles, ideally in a startup or tech environment

Fluent in English (written and spoken)

Hands-on payroll experience

Strong knowledge of Saudi labor laws and HR compliance

Proficient in Microsoft Office and HR software

High attention to detail, organizational skills, and discretion in handling sensitive information

Preferred Qualifications

Certification in HR (SHRM-CP, PHR, etc.)

Experience with modern HRIS or payroll systems (ZenHR, BambooHR, Gusto, ADP)

Soft Skills We Value

Adaptability in a fast-paced, ever-changing environment

Commercial acumen and the ability to link HR operations to business outcomes

Proactive mindset : challenges the status quo and introduces scalable ideas

Legal literacy : understands how labor law impacts HR decisions

Strong interpersonal skills with a service-oriented approach

What Success Looks Like

100% accuracy and timeliness in payroll and employee data

Offer letters and contracts issued without delay

Seamless onboarding execution

Employee handbook is current and aligned with company values and regulations

Travel and office logistics are handled efficiently

High compliance with labor laws and internal HR policies

First 90–120 Days

Own and improve all HR administrative processes

Identify and implement improvements to increase scalability

Gain a full understanding of Lucidya’s people and culture environment and make meaningful contributions to its evolution

Ready to be the operational engine of Lucidya’s People team? Apply now and help us build an efficient, compliant, and high-performing workplace.