Operations Specialist

FP; Saudi Arabia; On-site; SAR 30,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated representative for their Riyadh office. This role is pivotal in supporting management and project teams, ensuring smooth operations and client relations. Responsibilities include managing leases and licenses, coordinating with finance and HR, and overseeing travel requirements. The ideal candidate will possess strong analytical and communication skills, be fluent in English and Arabic, and have a keen attention to detail. Join a dynamic team and contribute to impactful projects in a thriving environment.

Qualifications

• Undergraduate degree is required.
• Fluent command of English and Arabic is preferred.
• Strong analytical and problem-solving skills.

Responsibilities

• Be the main point of contact for the KSA team and drive well-being initiatives.
• Manage annual renewal of company leases, licenses, and insurance policies.
• Support development and submission of proposals to clients.

Skills

Fluent in English

Fluent in Arabic

Microsoft Office (PPT, Excel, MS Word)

Time Management

Analytical Skills

Problem-Solving

Communication Skills

Attention to Detail

Education

Undergraduate Degree

Tools

Microsoft Office

Job description

Main Objective

Be the main company representative for the Four Principles Riyadh office and support the management and project teams with various responsibilities.

Key Responsibilities

• Be the main point of contact and support for the KSA team, and drive well-being initiatives
• Manage annual renewal of KSA company leases, licenses and insurance policies
• Support with the development and submission of proposals to clients, in coordination with the consulting teams
• Collection and delivery of bid bonds to clients
• Submission of deliverables to the client, to get client sign-off & archive necessary documents
• Assist management in sign-off of project deliverables, follow-up with clients Procurement and Finance teams to ensure that invoices are accepted, uploaded in client systems, and paid on time/as per payment terms
• Maintain KSA travel requirements log to ease the consulting team with staying updated with travel requirements for KSA
• Liaise with finance to coordinate and manage hotel contracts in KSA and support with any problems the team faces on the ground with hotels
• Liaise with HR and Finance team to maintain and update GOSI, Mudad and other government portals as needed and coordinate with government bodies when troubleshooting is required
• Generate and distribute monthly pay slips in coordination with Finance
• Manage company mobile phone contracts & bill distribution to the team
• Ensure company databases are maintained thoroughly
• Manage office items stocks
• Other ad-hoc tasks as assigned by the Leadership team

Required Skills

• Fluent command of English and Arabic (Saudis preferred)
• Knowledge of Microsoft Office applications (PPT, Excel, MS Word)
• Excellent time management, analytical, problem-solving, logical thinking and communication skills
• High level of commitment and perseverance
• High level of attention to detail

Education

Undergraduate degree is required

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