Operations Manager - MENA Recruit Pty Ltd

Talent Pal; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced Arabic Operations Manager for their Riyadh office. This pivotal role demands a minimum of 10 years in operations or office management, ensuring the smooth running of daily administration. You will oversee HR functions, manage finance-related tasks, and supervise support staff while maintaining compliance with regulatory requirements. The ideal candidate will possess strong critical thinking skills, a professional demeanor, and proficiency in MS Office. Join a dynamic team where your contributions will significantly impact the operational success of a leading law firm.

Qualifications

• 10+ years of experience in business operations, preferably in a law firm.
• Ability to manage office functions effectively and analyze complex issues.

Responsibilities

• Manage HR functions including employee benefits and recruitment processes.
• Supervise support staff and coordinate office schedules and events.
• Maintain relationships with service providers and support compliance initiatives.

Skills

Critical Thinking

Time Management

Confidentiality

MS Office Proficiency

Education

University Degree

Tools

MS Office

Job description

Our client is a leading US law firm, and they are currently looking for an experienced Arabic Operations Manager for their Riyadh office. You will have a minimum of 10 years of experience in an Operations, Administration, or Office Management role.

The role encompasses performing day-to-day administration to support the smooth running of the office.

Responsibilities

1. HR :
   • Employee benefits : Manage relationships with insurance providers, including coordinating renewal of policies, adding/deleting members, End of Service Gratuity calculations, GOSI contributions, etc.
   • Visa application processes and employment registration on the Qiwa portal.
   • Draft employment contracts, salary letters, employment verifications, etc.
   • Absence management.
   • Assist with staff recruiting processes including interviewing and onboarding.
   • Work with the Global HR team to ensure systems are updated.
2. Finance :
   • Review, approve, and/or return expenses.
   • Assist with preparing the annual budget for the offices.
   • Assist the finance department with cash flow requirements.
3. Management :
   • Supervise and manage support staff teams, including coaching, training, conducting mid-year and year-end review meetings, and approving overtime and vacation requests.
   • Coordinate secretary work schedules to ensure sufficient coverage.
   • Assist with organizing office social events and meetings.
   • Liaise with the Staff Professional Development team to host and conduct training sessions.
4. Operations :
   • Maintain relationships with external service providers and vendors, particularly facilities management and building management providers.
   • Support compliance initiatives and adherence to regulatory requirements.
   • Assist with cross-departmental projects and initiatives, providing ad hoc support to other non-US offices as required.

Skills, Knowledge, and Experience Required

• University degree.
• 10+ years of experience in business operations, preferably in a law firm or professional services environment.
• Ability to identify and analyze complex issues and recommend or implement solutions.
• Ability to manage office functions effectively.
• Professional demeanor, excellent communication, and organizational skills.

Skills

• Strong critical thinking skills, advanced time management.
• Ability to maintain the highest level of confidentiality.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).

The candidate must already be based in Riyadh and fluent in Arabic and English.

This job has been sourced from an external job board.