Onboarding / Offboarding Specialist

IHCC; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company in the construction industry is seeking an HR professional to manage onboarding and offboarding processes. This role will involve coordinating with various departments, maintaining compliance with labor laws, and enhancing employee experiences through continuous process improvement. Candidates should have strong communication skills and familiarity with HR practices, preferably in the construction sector. Fluency in Arabic and English is desirable.

Qualifications

• Experience in the construction industry is a plus.
• Familiarity with Saudi Arabian labor law is preferred.
• Fluency in Arabic and English is important.

Responsibilities

• Manage the full onboarding process from pre-boarding to the first few months.
• Conduct exit interviews to gather feedback and ensure compliance.
• Identify and implement improvements to enhance onboarding efficiency.

Skills

Communication

Interpersonal skills

Organizational skills

Time-management

Confidentiality

Proficiency in HRIS systems

Proficiency in Microsoft Office Suite

Education

Certification in Human Resources (e.g., SHRM, HRCI)

Job description

·Onboarding:

• Manage the full onboarding process for new employees, from pre-boarding to the first few months of employment.
• Coordinate with various departments (IT, HR, etc.) to ensure a seamless and efficient onboarding experience.
• Prepare and deliver onboarding materials, including welcome packages, company information, and training schedules.
• Conduct new hire orientations, presenting company policies, procedures, and culture.
• Set up employee accounts and access to necessary systems and resources.
• Act as the primary point of contact for new employees, addressing their questions and concerns.
• Gather feedback from new hires to continuously improve the onboarding process.

·Offboarding:

• Manage the offboarding process for departing employees, ensuring a professional and compliant departure.
• Prepare and distribute offboarding documentation, including resignation acceptance letters, exit interview forms, and benefits information.
• Conduct exit interviews to gather feedback on employee experience and identify areas for improvement.
• Coordinate with relevant departments (IT, Finance) to ensure the timely and accurate termination of employee access, benefits, and payroll.
• Ensure compliance with all legal and regulatory requirements related to employee terminations.
• Maintain accurate records of all onboarding and offboarding activities.

·Process Improvement and Compliance:

• Develop and maintain comprehensive onboarding and offboarding documentation and best practices.
• Identify and implement improvements to onboarding and offboarding procedures to enhance efficiency and employee satisfaction.
• Ensure compliance with all relevant labor laws and company policies.
• Stay updated on industry best practices and trends related to employee onboarding and offboarding.

·Relationship Management:

• Build strong relationships with new hires and departing employees.
• Act as a liaison between employees and internal teams.
• Provide excellent customer service to all stakeholders.

Skills

Mandatory:

• Experience in the construction industry is a plus.
• Strong knowledge of HR policies, procedures, and best practices.
• Excellent communication, interpersonal, and presentation skills.
• Strong organizational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in HRIS systems and Microsoft Office Suite.

·Familiarity with Saudi Arabian labor law is preferred.

Preferred:

• Experience with onboarding and offboarding software or tools.
• Certification in Human Resources (e.g., SHRM, HRCI).
• Knowledge of Building Information Modeling (BIM) processes.
• Fluency in Arabic and English.

Personal Attributes:

• Client-focused and committed to ensuring a positive employee experience.
• Process-oriented and focused on continuous improvement.
• Excellent communicator and relationship builder.
• Results-driven and focused on achieving measurable improvements in employee satisfaction and efficiency.
• Professional and respectful in all interactions.