Onboarding / Offboarding Specialist

IHCC; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is seeking a skilled HR professional to manage the onboarding and offboarding processes. This role involves coordinating with various departments to ensure a smooth transition for new hires and departing employees, while also focusing on compliance with labor laws and enhancing employee satisfaction. The ideal candidate will have strong communication skills, a solid understanding of HR policies, and the ability to handle sensitive information with discretion. Join a dynamic team dedicated to improving employee experiences and fostering a positive workplace culture.

Qualifications

• Experience in the construction industry is a plus.
• Familiarity with Saudi Arabian labor law is preferred.

Responsibilities

• Manage onboarding and offboarding processes for employees.
• Ensure compliance with labor laws and company policies.
• Build strong relationships with new hires and departing employees.

Skills

HR policies knowledge

Communication skills

Interpersonal skills

Organizational skills

Time-management skills

Confidentiality handling

HRIS systems proficiency

Microsoft Office Suite proficiency

Education

Certification in Human Resources (e.g., SHRM, HRCI)

Tools

Onboarding software

Offboarding software

Job description

Onboarding:

• Manage the full onboarding process for new employees, from pre-boarding to the first few months of employment.
• Coordinate with various departments (IT, HR, etc.) to ensure a seamless and efficient onboarding experience.
• Prepare and deliver onboarding materials, including welcome packages, company information, and training schedules.
• Conduct new hire orientations, presenting company policies, procedures, and culture.
• Set up employee accounts and access to necessary systems and resources.
• Act as the primary point of contact for new employees, addressing their questions and concerns.
• Gather feedback from new hires to continuously improve the onboarding process.

Offboarding:

• Manage the offboarding process for departing employees, ensuring a professional and compliant departure.
• Prepare and distribute offboarding documentation, including resignation acceptance letters, exit interview forms, and benefits information.
• Conduct exit interviews to gather feedback on employee experience and identify areas for improvement.
• Coordinate with relevant departments (IT, Finance) to ensure the timely and accurate termination of employee access, benefits, and payroll.
• Ensure compliance with all legal and regulatory requirements related to employee terminations.
• Maintain accurate records of all onboarding and offboarding activities.

Process Improvement and Compliance:

• Develop and maintain comprehensive onboarding and offboarding documentation and best practices.
• Identify and implement improvements to onboarding and offboarding procedures to enhance efficiency and employee satisfaction.
• Ensure compliance with all relevant labor laws and company policies.
• Stay updated on industry best practices and trends related to employee onboarding and offboarding.

Relationship Management:

• Build strong relationships with new hires and departing employees.
• Act as a liaison between employees and internal teams.
• Provide excellent customer service to all stakeholders.

Skills

Mandatory:

• Experience in the construction industry is a plus.
• Strong knowledge of HR policies, procedures, and best practices.
• Excellent communication, interpersonal, and presentation skills.
• Strong organizational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in HRIS systems and Microsoft Office Suite.

Preferred:

• Familiarity with Saudi Arabian labor law is preferred.
• Experience with onboarding and offboarding software or tools.
• Certification in Human Resources (e.g., SHRM, HRCI).
• Knowledge of Building Information Modeling (BIM) processes.
• Fluency in Arabic and English.

Personal Attributes:

• Client-focused and committed to ensuring a positive employee experience.
• Process-oriented and focused on continuous improvement.
• Excellent communicator and relationship builder.
• Results-driven and focused on achieving measurable improvements in employee satisfaction and efficiency.
• Professional and respectful in all interactions.