Officer Manager & Executive Assistant

Neuberger Berman; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is looking for an experienced Executive Assistant to enhance their Riyadh office. This role is pivotal in providing administrative support to the Managing Director and the team, ensuring seamless operations within a busy office environment. The ideal candidate will possess exceptional organizational and communication skills, with a proactive approach to anticipating needs. If you thrive in a dynamic setting and are passionate about making a difference, this opportunity is perfect for you. Join a team that values professionalism and initiative, where your contributions will be recognized and appreciated.

Qualifications

• 10+ years experience as an Executive Assistant or Office Manager.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide administrative support to the MENA Team and manage calendars.
• Coordinate travel arrangements and organize meetings across time zones.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Initiative

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Flexible Approach

Attention to Detail

Education

University Degree

Tools

Concur

SalesForce

Job description

Officer Manager & Executive Assistant

Apply locations Saudi Arabia time type Full time posted on Posted 4 Days Ago job requisition id R0010480

Position Overview

We are seeking an experienced friendly, professional Executive Assistant (EA) / Office Manager to join our Riyadh office. This person needs to provide effective and efficient administrative support to the Managing Director and team in the Riyadh office. The individual should have experience as an Executive level Assistant with excellent secretarial and organisational skills. They will need to be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base. This role will assist the team in all aspects of client management, becoming the team expert for systems and marketing information, diary management, as well as ensuring the smooth running of a busy office.

Primary Responsibilities

• Provide administrative support to the MENA Team
• Organize meetings, conference calls and video conference meetings across various time zones
• Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
• Book transport, accommodation and restaurants, as required
• Process invoices and coordinate payment with the Finance team
• Knowledge to use Concur
• Knowledge to use SalesForce
• Prepare itineraries for roadshow travel
• Organise roadshows logistics
• Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
• Responsible for printing, photocopying, scanning, archiving and filing
• Low level customisation of presentations, organising compliance sign-off and printing
• Liaising with the Events Team to manage events and roadshows
• Ensure office supplies and pantry inventory are always available
• Ad-hoc tasks to be actioned when required

Key Requirements / Qualifications

• 10 years + experience
• University Degree
• Strong Microsoft Excel, PowerPoint, Word, Outlook skills
• Excellent verbal and written communication skills - Arabic desirable
• Flexible approach with a “can-do” attitude
• Enthusiastic
• Professional, discreet and trustworthy
• Strong attention to detail essential