Office Manager - NMC

Petromin Corporation; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading mobility solutions provider in Jeddah seeks an experienced Executive Assistant to support the CEO. Responsibilities include administrative support, communication management, and travel coordination. The ideal candidate holds a Bachelor's in Business Administration, has 2 years' experience, and is proficient in English and Arabic. The role offers a competitive compensation package and a motivating work environment.

Benefits

Competitive compensation package

22 days of annual leave

Life Insurance

Personal and professional development

Qualifications

• Minimum of 2 years’ experience in a similar role.
• Do all related tasks for Admin job.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage CEO's calendar and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Build and nurture relationships with stakeholders.

Skills

Excellent English verbal and written

Excellent verbal and written Arabic

Organizational skills

Excellent follow-up skills

Communication skills

Education

Bachelor’s degree in business administration

Tools

MS Office

Job description

WE DELIVER - Let's deliver together:

• Provide high-level administrative support to the CEO and manage all internal and external communication related to the CEO's office, showcasing a high sense of responsibility, flexibility, adaptability, and confidentiality in sensitive matters.
• Demonstrate high-level skills and detailed knowledge related to business operations, governance, policies, procedures, workflow processes, and people.
• Act as a central point of contact between the CEO and all other functions and operations, ensuring they have the right information at the right time.
• Handle CEO office phone calls, emails, and other forms of communication on behalf of the executive, demonstrating high-level professionalism and hospitality.
• Assist the CEO in preparing all correspondence, reports, and presentations.
• Handle CEO office-related purchases, purchasing, furnishing & maintenance, working closely with all concerned.
• Prepare financial analysis and reports and submit to the CEO for review and approval.
• Manage CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Proactively plan and manage CEO business and personal trips through efficient administrative support and coordination.
• Fully understand and grasp CEO business travel requirements including destination, dates, and preferences.
• Research and book flights, accommodations, transportation, and other travel-related services.
• Build and nurture relationships with all internal and external stakeholders that are important to the CEO, fostering trust, collaboration, and mutual understanding, representing CEO's interests and viewpoints to all stakeholders, ensuring effective communication and alignment.

WE DREAM - This is what we dream of:

• Bachelor’s degree in business administration.
• Minimum of 2 years’ experience in a similar role.
• Do all related tasks for Admin job.
• Excellent English verbal and written.
• Excellent verbal and written English and Arabic language skills.
• Excellent communicator, organized and excellent follow-up skills.
• Experience with MS Office is a must.

We CARE - What you can expect:

• An internationally successful company.
• Flat hierarchy.
• Competitive compensation package.
• A highly motivated team.
• A modern workplace in the heart of Jeddah.
• Can-Do-Attitude.
• Personal and professional development.
• Engaging work environment + 22 days of annual leave + public holidays + Life Insurance.
• We want to be a great place to work, where our employees feel valued, have equal opportunities, and benefit from pay equality.

We DARE - YOU to apply:

• Applications from all individuals are encouraged regardless of gender.
• Saudi nationals are preferred.
• Applications accepted from local hires only.

More about us:

Petromin Corporation is a leading multi-national organization in the Kingdom of Saudi Arabia. We stand as a strong transformative force, enabling the movement of people, products and services through sustainable and innovative mobility solutions serving individuals and businesses alike – We help you move!

With a family of more than 5,000 colleagues, Petromin holds deep roots in over 40 countries throughout Central Asia, Southeast Asia and the MENA region.

Under the Petromin Corporation banner, we proudly host 8 business verticals, all devoted to provide a wide range of products and services. Through this profile, we are the only company to serve the entire customer automotive journey. In the Mobility Solutions ecosystem, Petromin Corporation is revolutionizing the landscape through futuristic ideas and sustainable practices with a customer-centric mindset.

Mission

To be the most customer-centric mobility solutions leader in Saudi Arabia by using the latest technology platforms, service, and parts network in a sustainable manner.

Vision

To provide personal vehicle owners and vehicle enthusiasts with products and services offering the most comprehensive end to end mobility, convenience, and value in a most professional manner.

Ethics

Our organization functions on an ethos of honesty and respect. We believe in supporting our people and preserving our biosphere through responsible practices.

Culture

Our organization focuses on building a foundation of trust and reliance for its greatest resource – our people. Together, we nurture our environment to prosper and grow, with mutual respect, to build a better tomorrow.

We are looking forward to welcoming you!