Office Manager - Laysen Valley Office

PricewaterhouseCoopers; Riyadh; On-site; SAR 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office Manager to oversee office services and enhance operational efficiency. This role involves coordinating office needs, managing vendor relationships, and ensuring compliance with policies and procedures. The ideal candidate will have a strong background in office management, excellent organizational skills, and the ability to foster a positive work environment. Join a dynamic team that values growth and development while maintaining high customer service standards. This is an exciting opportunity to make a significant impact within a professional services environment.

Qualifications

• 7+ years of experience in office services, preferably in a professional services environment.
• Experience in people management and strong organizational skills.

Responsibilities

• Coordinate office needs and manage relationships with vendors.
• Organize internal events and propose cost-saving solutions.
• Ensure compliance with security and emergency procedures.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Problem-Solving

Multitasking

Knowledge of Local Legislation

Education

Bachelor's Degree

Job description

The job description provides comprehensive details about the responsibilities, qualifications, and skills required for the Office Manager position. However, it could benefit from improved formatting to enhance readability and focus. For example, using consistent headings, reducing redundancy, and organizing related sections more clearly would make it more user-friendly. Additionally, removing the irrelevant disclaimer and the last line about related searches would keep the description focused solely on the role. Here is a refined version:

Office Manager Job Description

Responsibilities:

• Coordinate with finance and purchasing to provide office needs, including supplies, consumables, stationery, office machinery, shredding, cleaning, and service agreements.
• Liaise with procurement regarding RFPs for wider office purchases.
• Manage relationships with external vendors, develop vendor portfolio, review LPOs, and coordinate payments with finance.
• Organize local internal events in collaboration with the Cluster Office Senior Manager within budget.
• Propose cost-saving solutions.
• Assist in preparing and adhering to the office budget.
• Manage Meeting Room Services, including bookings, catering, and equipment setup.

Customer Focus:

• Strategically manage office space to maximize utilization and accommodate staff growth.
• Support policy development and ensure compliance.
• Maintain high-quality administrative support and address ad-hoc issues.
• Act as liaison between staff and management, including with the landlord.

Internal Processes:

• Ensure adherence to security, fire safety, and emergency procedures.
• Introduce or optimize processes to improve office services.
• Maintain a positive and well-maintained work environment.

Learning and Growth:

• Coach and develop team members, oversee their tasks, and handle issues.
• Recruit and onboard new staff.
• Build cross-functional relationships within the organization.
• Develop KPIs to measure office management performance.
• Maintain high customer service standards and motivate staff.

Qualifications and Skills:

• Bachelor's degree required.
• 7+ years of experience in office services, preferably in a professional services environment.
• Experience in people management.
• Strong organizational, interpersonal, and communication skills.
• Ability to problem-solve, multitask, and adapt to change.
• Knowledge of local legislation, supplier contracts, and confidentiality practices.