Office Manager & Executive Assistant (Saudi National)

Alpin Limited, Masdar City; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is seeking a dynamic Office Manager & Executive Assistant to join their team in Riyadh. In this pivotal role, you will support the human resources department, assist with finance and logistics, and manage office operations. The ideal candidate will possess excellent communication skills, a strong problem-solving mindset, and proficiency in Microsoft Office. This position offers a unique opportunity to contribute to a leading firm specializing in civil engineering and project management consulting, where your efforts will directly impact the efficiency and success of the office and team.

Qualifications

• Experience in HR support and administrative tasks.
• Proficiency in managing office logistics and documentation.

Responsibilities

• Support HR with recruitment and onboarding processes.
• Manage office logistics and coordinate travel arrangements.

Skills

Excellent communication skills

Problem-solving skills

Integrity and professionalism

Fluency in English

Tools

Microsoft Office

Job description

Setec Middle East (ME), as a subsidiary of the setec Group, specializes in civil engineering (transport, energy, industrial and hydraulic infrastructure), building engineering, bridges, underground structures, nuclear infrastructure, urban planning, electrical and electromechanical installations, safety within civil engineering infrastructures and their users, maintenance and rehabilitation of infrastructures.

In addition, Setec ME offers a range of environmental and project management consulting (PMC) services to our regional clients.

To support our Headquarter team, we are looking for our Office Manager & Executive Assistant (based in Riyadh).

• Reports Directly to: Setec ME Support Services Dept. Manager based in Riyadh

Key Responsibilities

1. Support the human resources department to organize and monitor recruitment, administrative formalities, and preparation of the reception of new hires.
2. Assist with finance & logistics topics.
3. Organize documentary bases and format documents (CV, technical documents, references, etc.) for current tenders and contracts.
4. Manage the life of the office and the team: welcoming visitors, travel management (hotels, plane tickets, diaries, etc. in KSA and abroad), materials, etc.

Key Soft Skills

• Excellent communication and interpersonal skills.
• Strong problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office (especially Excel, PowerPoint, & Word).
• Fluency in written and spoken English.
• Positive and constructive attitude.